Accounts Payable Specialist

Life Unlimited; North Kansas City (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

Life Unlimited is seeking an Accounts Payable Specialist to manage routine staff accounting tasks with a focus on processing accounts payable accurately and timely. You'll handle vendor communications, perform data entry, assist with monthly closings, and support the accounting team with standard reporting and records management.

This role emphasizes attention to detail, organization, and dependable follow-through in a fast-paced office environment.

Qualifications

• 3-4 years accounts payable or general accounting experience.
• 10-key by touch for accurate data entry.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to multi-task and meet deadlines.
• Open to change and willing to learn new skills.
• Must have valid driver's license and auto insurance coverage.

Responsibilities

• Codes invoices, vouchers, expense reports, check requests with correct codes for entry into the system.
• Handles vendor correspondence via phone or email.
• Investigates and resolves problems with processing invoices.
• Prepares batch check runs.
• Assists with monthly status reports and monthly closings.
• Reconciles accounts and posts corrections as needed.
• Processes remittance information from checks and credits accounts per procedures.
• Receives and resolves inquiries about account status and discrepancies.
• Files, maintains, and distributes accounting documents and reports.
• Prepares manual bank deposits and delivers to bank as necessary.
• Performs other duties to support the Accounting Department.

Skills

Accounts payable experience

10-key by touch

Communication skills

Organizational skills

Detail oriented

Multi-tasking

Adaptability

Tools

Sage Intacct

Job description

An accounts payable specialist is the person given the responsibility of handling a range of general staff accounting tasks, but primarily, they are responsible for all accounting work that is associated with processing accounts payable. As well as ensuring accurate production of records, bookkeeping and helping with financial transactions.

BASIC FUNCTIONS AND GENERAL RESPONSIBILITIES

• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Handles all vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing of invoices.
• Prepares batch check runs
• Assists with monthly status reports, and monthly closings.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Process remittance information from checks, for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as required to support Accounting Department.
• Prepares manual bank deposits and delivers to bank as necessary.
• The ability to effectively and efficiently use computers or mobile devices to input, access, modify, or output information. This includes the ability to quickly access, store and retrieve data.
• Process mail pickup, scan and upload documents
• Process deposits electronically
• All other Duties as Assigned

Physical Expectations

• This position requires extended periods of walking, standing, and sitting which is dependent upon the needs and activities of donating agencies. It may require light to heavy lifting, up to 50 pounds independently, and occasional stooping, kneeling, bending, and/or climbing stairs depending on the needs of the agency.

Working Conditions

Office/community environment with noises from appliances, telephones, and occasional small machinery. Continuous trips to and from various locations in a company vehicle.

QUALIFICATIONS

• 3-4 years accounts payable or general accounting experience
• 10-key by touch
• Experience with Sage Intacct Preferred
• Excellent written and verbal communication skills
• Strong organizational skills; must be detail oriented
• Ability to multi-task
• Open to change and willing to learn new skills
• Ability to follow up on pending issues
• Ability to meet deadlines
• Must have valid driver's license- must carry minimum coverage applicable by law for auto insurance