Accounts Payable/Receivable Specialist — QuickBooks & Job Costing

Allstateexteriorsinc; Kentucky; On-site; USD 55,000 - 75,000; Full time

Job summary

Allstate Exteriors is seeking a detail-oriented AP/AR Specialist to manage customer invoicing, collections, and vendor payables across our Ohio and Florida operations, helping to maintain strong cash flow and accurate job costing.

You will work closely with Sales, Operations, and Accounting leadership in a fast-paced environment, own the invoicing lifecycle (from generating invoices to applying payments), monitor AR aging, and support month-end closes and audits as needed.

Qualifications

• 2+ years AP/AR experience, construction preferred.
• Strong understanding of job-cost accounting.
• Experience with QuickBooks Online (required).
• High attention to detail; ability to manage high invoice volume.
• Strong communication and problem-solving skills.
• Ability to take ownership and improve processes.

Responsibilities

• Generate and issue customer invoices within 1–2 business days of job completion.
• Apply payments, manage deposits, financing, and credit card transactions.
• Own collections process and maintain accurate AR aging.
• Track KPIs including DSO and AR over 60 days.
• Assist with lien waivers, compliance documents, and legal support as needed.
• Process vendor invoices and expenses accurately and timely.
• Code invoices to correct job, location, and GL account.
• Match invoices to POs and resolve discrepancies.
• Maintain vendor records, W-9s, and 1099 tracking.
• Reconcile AP aging and vendor statements.
• Maintain accounting documentation and inbox.
• Assist with month-end close and reconciliations.
• Support audits and CPA requests.
• Collaborate with Sales, Operations, Purchasing, and Accounting teams.

Skills

Attention to detail

Communication

Problem solving

Ownership & process improvement

Tools

QuickBooks Online

Job description

Allstate Exteriors is seeking a detail-oriented AP/AR Specialist to manage customer invoicing, collections, and vendor payables across our Ohio and Florida operations, helping to maintain strong cash flow and accurate job costing.

You will work closely with Sales, Operations, and Accounting leadership in a fast-paced environment, own the invoicing lifecycle (from generating invoices to applying payments), monitor AR aging, and support month-end closes and audits as needed.