Accounts Payable/Receivable Specialist

Allstateexteriorsinc; Kentucky; On-site; USD 55,000 - 75,000; Full time

Job summary

Allstate Exteriors is seeking a detail-oriented AP/AR Specialist to manage customer invoicing, collections, and vendor payables across our Ohio and Florida operations, helping to maintain strong cash flow and accurate job costing.

You will work closely with Sales, Operations, and Accounting leadership in a fast-paced environment, own the invoicing lifecycle (from generating invoices to applying payments), monitor AR aging, and support month-end closes and audits as needed.

Qualifications

• 2+ years AP/AR experience, construction preferred.
• Strong understanding of job-cost accounting.
• Experience with QuickBooks Online (required).
• High attention to detail; ability to manage high invoice volume.
• Strong communication and problem-solving skills.
• Ability to take ownership and improve processes.

Responsibilities

• Generate and issue customer invoices within 1–2 business days of job completion.
• Apply payments, manage deposits, financing, and credit card transactions.
• Own collections process and maintain accurate AR aging.
• Track KPIs including DSO and AR over 60 days.
• Assist with lien waivers, compliance documents, and legal support as needed.
• Process vendor invoices and expenses accurately and timely.
• Code invoices to correct job, location, and GL account.
• Match invoices to POs and resolve discrepancies.
• Maintain vendor records, W-9s, and 1099 tracking.
• Reconcile AP aging and vendor statements.
• Maintain accounting documentation and inbox.
• Assist with month-end close and reconciliations.
• Support audits and CPA requests.
• Collaborate with Sales, Operations, Purchasing, and Accounting teams.

Skills

Attention to detail

Communication

Problem solving

Ownership & process improvement

Tools

QuickBooks Online

Job description

CHANGING THE LIVES OF FAMILIES IN OHIO & FLORIDA SINCE 2002

FAMILY OWNED AND OPERATED PROUDLY SERVING OHIO & FLORIDA SINCE 2002

Allstate Exteriors is seeking a detail-oriented AP/AR Specialist to manage customer invoicing, collections, and vendor payables. This role is critical to maintaining strong cash flow, accurate job costing, and clean month-end closes. You'll work closely with Sales, Operations, and Accounting leadership in a fast-paced environment.

Who We are

Allstate Exteriors is a family owned and operated business providing a range of roofing, siding, and gutter services throughout Ohio and Florida. With our commitment to quality workmanship and customer satisfaction, we have built a reputation as a trusted provider of home exteriors solutions. We don't just install roofs, we help change the lives of families we serve.

Key Responsibilities

Accounts Receivable

• Generate and issue customer invoices within 1–2 business days of job completion
• Ensure invoices reflect approved scopes, change orders, and retainage
• Apply payments, manage deposits, financing, and credit card transactions
• Own collections process and maintain accurate AR aging
• Track KPIs including DSO and AR over 60 days
• Assist with lien waivers, compliance documents, and legal support as needed
• Register Warranties

Accounts Payable

• Process vendor invoices and expenses accurately and timely
• Code invoices to correct job, location, and GL account
• Match invoices to POs and resolve discrepancies
• Maintain vendor records, W-9s, and 1099 tracking
• Reconcile AP aging and vendor statements

General Accounting Support

• Maintain accounting documentation and inbox
• Assist with month-end close and reconciliations
• Support audits and CPA requests
• Collaborate with Sales, Operations, Purchasing, and Accounting teams

Qualifications

• 2+ years of AP/AR experience (construction preferred)
• Strong understanding of job-cost accounting
• Experience with QuickBooks Online (required)
• High attention to detail and ability to manage high invoice volume
• Strong communication and problem-solving skills
• Ability to take ownership and improve processes

BUILD YOUR FUTURE WITH ALLSTATE EXTERIORS

Joining our crew means stepping into a role where your hard work is recognized and rewarded. We are committed to excellence, mutual support, and providing our team with the resources they need to succeed. If you are driven, take pride in your craft, and want a long-term career with a company that truly values you, we want you here.

Company Culture

Growth

Diverse Projects

Work-Life Balance

Tech and Tools

For more than 22 years, Allstate Exteriors has been one of the most trusted names in roofing, siding, gutters and all other exterior work in Ohio and Florida.

We respond to all inquiries within 2 business hours.