Accounts Payable Processor

Stack's Bowers Galleries; Costa Mesa (CA); On-site; USD 57,308,000 - 63,039,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Account

Employee Assistance

Paid vacation and holidays

401K Plan W/Company Match

Job summary

Stack's Bowers Galleries in Costa Mesa, CA is seeking a detail-oriented Accounts Payable Processor to join our AP team. You will verify purchase orders against vendor invoices, post payments, and resolve discrepancies in a fast-paced environment.

This full-time, in-office role requires a high school diploma and emphasizes accuracy, timely communications with vendors, and maintaining organized records. Salary ranges from $20.00 to $22.00 per hour with benefits including health insurance, 401(k)

Qualifications

• High school diploma or equivalent.
• Ability to work in a fast-paced environment with focus on accuracy and customer service.
• Strong attention to detail and ability to prioritize high volumes of transactions.

Responsibilities

• Match invoices to purchase orders and verify against ERP records.
• Code and route invoices for approval per policy.
• Process approved invoices for payment.
• Maintain organized records of POs, invoices, and payments.
• Communicate with vendors on invoice status and discrepancies.
• Support month-end close by reconciling POs and accruals.
• Assist audits with documentation and inquiries.
• Assist with ad-hoc reporting and projects.

Skills

Attention to detail

Communication

Time management

Education

High school diploma or equivalent

Job description

We're looking for a detail-oriented Accounts Payable Processor to join our Accounts Payable team. In this role, you'll be verifying purchase orders against vendor invoices, posting payments and resolving discrepancies.

Responsibilities (include But Are Not Limited To)

• Match vendor invoices against purchase orders (2-way match) and verify accuracy against records in the ERP system
• Verify quantities and pricing between the PO, invoice, and payment
• Investigate and resolve discrepancies (price variances, quantity mismatches, missing POs) with internal departments
• Code and route invoices for approval according to company policy
• Process approved invoices for payment
• Maintain accurate, organized records of POs, invoices, and payment status
• Communicate with vendors regarding invoice status, disputes, and payment inquiries
• Support month-end close by reconciling open POs and accruals
• Flag recurring discrepancies or process gaps to management
• Support internal and external audits by providing documentation and responding to inquiries
• Assist with ad-hoc reporting, projects, and other duties as assigned

Required Skills/Proficiencies

• Strong attention to detail and accuracy under deadline pressure
• Clear written and verbal communication for vendor and internal follow-ups
• Ability to work effectively in a fast-paced business environment, with a focus on high levels of quality and customer service
• Ability to prioritize a high volume of transactions

Education And Experience

• High school diploma or equivalent

Benefits

• Health Insurance - Including: Medical, vision, dental, life insurance, AD& D, Disability Insurance
• Flexible Spending Account
• Employee Assistance
• Paid vacation and holidays
• 401K Plan W/Company Match

Job Type: Full-time

Salary: $20.00 - $22.00 per hour

Monday to Friday

Overtime

Weekend availability

Ability To Commute/relocate

Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In office

Equal Opportunity Employer. Candidates must be authorized to work in U.S. Thorough background check. This is a full-time position. No recruiters.