Accounts Payable Manager — Lead & Optimize Vendor Payments

Joseph's Classic Market; Florida; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Personal Days

20% Employee Discount

Job summary

Joseph’s Classic Market is seeking an Accounts Payable Manager to lead the AP function, strengthen controls, and support cross-functional teams in a family-owned environment.

You’ll oversee weekly AP close, invoice processing, vendor relationships, and process improvements to enhance efficiency and accuracy. This role requires 3–5 years of AP experience, strong accounting knowledge, and excellent communication skills.

Qualifications

• 3-5 years of hands-on Accounts Payable experience, including full-cycle AP responsibilities.
• Strong knowledge of basic accounting principles and AP best practices.
• Experience with accounting software and Microsoft Excel.
• Experience processing multiple payment methods, including checks, manual payments, and electronic payments.
• High attention to detail with strong organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to work well with others, follow directions, and work effectively under pressure.
• Ability to read, write, and perform basic math.
• Must be at least 18 years of age.

Responsibilities

• Execute weekly Accounts Payable close, including uploads, reconciliations, and issue resolution.
• Ensure timely and accurate processing of vendor invoices, recurring bills, payments, and expense reports.
• Print, distribute, and track checks and remittances.
• Review AP aging reports and follow up on outstanding balances.
• Conduct vendor statement reviews and reconcile discrepancies.
• Analyze and resolve invoice variances, including short pays, duplicate billings, and billing errors.
• Ensure invoices have proper approvals and required backup documentation prior to payment.
• Maintain compliance with internal AP controls, policies, and procedures.
• Set up new vendors and maintain accurate vendor records.
• Monitor vendor portals and resolve invoice or payment issues.
• Manage vendor relationships and respond to inquiries professionally and efficiently.
• Coordinate with internal teams regarding invoice discrepancies, approvals, and payment questions.
• Direct the Accounts Payable function by overseeing team performance, workflow execution, and adherence to internal controls.

Skills

AP experience

Excel

Accounting principles

Vendor management

Communication skills

Detail-oriented

Time management

Team collaboration

Basic math

18+ years old

Tools

Accounting software

Microsoft Excel

Job description

Joseph’s Classic Market is seeking an Accounts Payable Manager to lead the AP function, strengthen controls, and support cross-functional teams in a family-owned environment.

You’ll oversee weekly AP close, invoice processing, vendor relationships, and process improvements to enhance efficiency and accuracy. This role requires 3–5 years of AP experience, strong accounting knowledge, and excellent communication skills.