Accounts Payable Manager

Northwest-Kidney-Centers; White Center (WA); Hybrid; USD 115,000 - 155,000; Full time

Job summary

Northwest Kidney Centers is seeking an Accounts Payable Manager to lead daily AP operations, including invoice processing, payments, vendor onboarding, and employee expense reimbursements in a hybrid role in Burien, WA.

You will oversee AP close, reconciliations, reporting, controls, and staff development, partnering with Accounting Operations and IT to ensure accurate, timely financial data and strong internal controls.

Responsibilities

• Lead daily Accounts Payable operations, including invoice receipt, review, coding, approval routing, exception resolution, payment processing, vendor inquiries, and employee expense reimbursement administration.
• Ensure invoices and payments are processed accurately, timely, and in accordance with approved policies, contractual terms, documentation requirements, and delegated authority.
• Lead AP payment schedules and coordinate payment exceptions or urgent requests within established approval requirements.
• Monitor AP aging, unresolved invoices, vendor credits, duplicate-payment risks, returned payments, and service-performance measures.
• Coordinate with the Accounting Operations and Financial Systems Manager and accounting staff to resolve general-ledger, coding, accrual, reconciliation, or financial‑reporting issues arising from AP activity.
• Lead the Accounts Payable portion of monthly and year‑end close, including AP subledger reconciliation, unresolved invoice review, payment cutoffs, vendor credits, received‑not‑invoiced items, corporate‑card reconciliations, and AP‑related accrual support.
• Perform and review AP‑specific reconciliations, including AP subledger‑to‑general‑ledger, invoice and payment clearing accounts, vendor credits, returned payments, corporate‑card accounts, and other assigned AP accounts.
• Prepare or coordinate preparation of AP‑related journal entries and accrual support, including expense accruals, payment adjustments, unrecorded liabilities, and vendor credits; submit complete supporting documentation for required accounting review and approval.
• Prepare AP‑related reporting and supporting schedules, including AP aging, payment activity, invoice‑processing metrics, outstanding liabilities, vendor activity, and AP control reports.
• Assist the Accounting Operations and Financial Systems Manager with organization‑wide close and financial‑reporting activities by providing complete and timely AP schedules, explanations, and supporting documentation.
• Lead vendor onboarding, verification, maintenance, and deactivation processes and ensure required documentation and approvals are retained.
• Implement and monitor AP‑specific controls, including vendor verification, invoice approval, payment authorization, segregation of duties, duplicate‑payment prevention, banking‑change verification, and supporting documentation.
• Ensure AP transactions associated with grants and restricted funds use approved coding, documentation, approval, and payment requirements and elevate exceptions to the Accounting Operations and Financial Systems Manager or Controller.
• Provide assigned vendor, payment, contractor, and disbursement information for IRS Form 990 schedules, Form 1099 reporting, audits, and other regulatory reporting.
• Develop and maintain AP procedures, vendor‑management standards, payment instructions, desk guides, and AP control documentation consistent with approved accounting policy.
• Prepare and coordinate Accounts Payable audit materials, including vendor documentation, invoice and payment support, approval records, AP reconciliations, payment‑control evidence, and responses to assigned AP audit requests.
• Assist the Accounting Operations Manager with day‑to‑day audit coordination by tracking assigned AP requests, reviewing completed AP support, and resolving routine AP questions.
• Escalate significant audit issues, suspected fraud, control exceptions, unusual payment requests, or material vendor concerns to the Accounting Operations and Financial Systems Manager and Controller.

Job description

Salary Range: $115,000.00 - $135,000.00 - $155,000.00

Northwest Kidney Centers seeks an Accounts Payable Manager to support the Accounting team in a full-time, hybrid position (Burien, WA).

Shift:Full-time, Monday-Friday, On-site.

Purpose

The Accounts Payable Manager leads daily Accounts Payable operations, including invoice processing, payment execution, vendor onboarding and maintenance, employee expense reimbursement administration, AP reconciliations, AP close deliverables, AP controls, process improvement, and staff development.

This position serves as the Finance subject matter expert and functional business owner for Accounts Payable and procure-to-pay processes within Workday and related systems. Functional business ownership includes responsibility for AP business processes, functional requirements, operational outcomes, controls, data quality, and the AP-team user experience. The Accounts Payable Manager provides ongoing AP insights, functional issue analysis, testing, and improvement recommendations while partnering with the Accounting Operations and Financial Systems Manager and Information Technology.

Duties

Accounts Payable Operations

• Lead daily Accounts Payable operations, including invoice receipt, review, coding, approval routing, exception resolution, payment processing, vendor inquiries, and employee expense reimbursement administration.
• Ensure invoices and payments are processed accurately, timely, and in accordance with approved policies, contractual terms, documentation requirements, and delegated authority.
• Lead AP payment schedules and coordinate payment exceptions or urgent requests within established approval requirements.
• Monitor AP aging, unresolved invoices, vendor credits, duplicate-payment risks, returned payments, and service-performance measures.
• Coordinate with the Accounting Operations and Financial Systems Manager and accounting staff to resolve general-ledger, coding, accrual, reconciliation, or financial‑reporting issues arising from AP activity.

AP Close, Reconciliations, and Accounting Support

• Lead the Accounts Payable portion of monthly and year‑end close, including AP subledger reconciliation, unresolved invoice review, payment cutoffs, vendor credits, received‑not‑invoiced items, corporate‑card reconciliations, and AP‑related accrual support.
• Perform and review AP‑specific reconciliations, including AP subledger‑to‑general‑ledger, invoice and payment clearing accounts, vendor credits, returned payments, corporate‑card accounts, and other assigned AP accounts.
• Prepare or coordinate preparation of AP‑related journal entries and accrual support, including expense accruals, payment adjustments, unrecorded liabilities, and vendor credits; submit complete supporting documentation for required accounting review and approval.
• Prepare AP‑related reporting and supporting schedules, including AP aging, payment activity, invoice‑processing metrics, outstanding liabilities, vendor activity, and AP control reports.
• Assist the Accounting Operations and Financial Systems Manager with organization‑wide close and financial‑reporting activities by providing complete and timely AP schedules, explanations, and supporting documentation.

Vendor Management, Controls, and Compliance

• Lead vendor onboarding, verification, maintenance, and deactivation processes and ensure required documentation and approvals are retained.
• Implement and monitor AP‑specific controls, including vendor verification, invoice approval, payment authorization, segregation of duties, duplicate‑payment prevention, banking‑change verification, and supporting documentation.
• Ensure AP transactions associated with grants and restricted funds use approved coding, documentation, approval, and payment requirements and elevate exceptions to the Accounting Operations and Financial Systems Manager or Controller.
• Provide assigned vendor, payment, contractor, and disbursement information for IRS Form 990 schedules, Form 1099 reporting, audits, and other regulatory reporting.
• Develop and maintain AP procedures, vendor‑management standards, payment instructions, desk guides, and AP control documentation consistent with approved accounting policy.

Audit Support

• Prepare and coordinate Accounts Payable audit materials, including vendor documentation, invoice and payment support, approval records, AP reconciliations, payment‑control evidence, and responses to assigned AP audit requests.
• Assist the Accounting Operations Manager with day‑to‑day audit coordination by tracking assigned AP requests, reviewing completed AP support, and resolving routine AP questions.
• Escalate significant audit issues, suspected fraud, control exceptions, unusual payment requests, or material vendor concerns to the Accounting Operations and Financial Systems Manager and Controller.