AP Manager

Spotless Brands LLC; Oakbrook Terrace (IL); On-site; USD 110,000 - 120,000; Full time

Job summary

Spotless Brands LLC is seeking a seasoned Manager of Accounts Payable to lead a small AP team and ensure accurate, timely payments across the organization. You will report to the Assistant Corporate Controller and collaborate with Finance, Procurement, and Operations to uphold policy standards and support month-end close.

The role emphasizes process improvements, SOX/GAAP compliance, vendor management, and ERP-driven automation.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• 5+ years in Accounts Payable or Accounting with 2+ years in leadership.
• Strong knowledge of AP processes, GAAP, and internal controls.
• Experience with ERP systems (NetSuite, SAP, Oracle) and AP automation tools.
• Proficient in Microsoft Excel.
• Experience in multi-site, high-volume operations.

Responsibilities

• Lead and manage the day-to-day operations of the AP team, ensuring accurate processing.
• Oversee vendor onboarding, invoice approvals, payments, and reconciliations.
• Ensure compliance with GAAP, internal controls, and SOX requirements (if applicable).
• Drive process improvements and AP automation initiatives.

Skills

Leadership

GAAP

Analytical

Communication

Problem solving

Multitasking

Education

Bachelor’s degree in accounting, finance, or related field

Tools

NetSuite

SAP

Oracle

Excel

Job description

• Pay or shift range: $110,000 USD to $120,000 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Position Overview

The Manager of Accounts Payable is responsible for overseeing all aspects of the accounts payable (AP) function to ensure timely, accurate, and compliant processing of payments across the organization. Reporting to the Assistant Corporate Controller, this role manages a team consisting of Accountants and Accounts Payable Associates (Specialists), driving operational efficiency, internal controls, and process improvements within the AP cycle. The Manager will collaborate cross-functionally with Finance, Procurement, and Operational teams to ensure alignment with company policies, support month-end close activities, and maintain strong vendor relationships. This role is critical in ensuring financial integrity, optimizing cash flow management, and supporting corporate financial objectives.

Essential Functions (Other Duties as Assigned)

• Lead and manage the day-to-day operations of the Accounts Payable team, ensuring accurate and timely processing of invoices, payments, and expense reports
• Supervise, mentor, and develop AP team members, including an Accountant and AP Associates, fostering a high-performance culture
• Oversee the full-cycle AP process, including vendor onboarding, invoice approval workflows, payment runs, and reconciliations
• Ensure compliance with company policies, internal controls, fraud prevention, SOX requirements (if applicable) and GAAP standards within the AP function
• Drive continuous process improvements, automation initiatives, and best practices to increase efficiency and reduce errors
• Collaborate with Procurement, Treasury, Accounting, and Operational teams to resolve discrepancies, manage payment terms, and optimize working capital
• Manage month-end and year-end close processes related to AP, including accruals, reconciliations, and reporting
• Serve as the primary point of contact for vendor inquiries, audits, and internal/external stakeholders regarding AP matters
• Responsible for AP automation initiatives and workflow optimization, support of future ERP upgrades, or implementation impacting the AP function
• Prepare and analyze AP metrics and reports to inform leadership of trends, risks, and opportunities for improvement
• Ensure accurate maintenance of vendor records, W-9 collection, and 1099 reporting compliance

Education and Experience

• Bachelor’s degree in accounting, finance, or a related field required
• Minimum of 5 years of progressive experience in Accounts Payable or Accounting, with at least 2 years in a supervisory or management role
• Strong knowledge of AP processes, GAAP, and internal controls
• Experience with ERP systems (e.g., NetSuite, SAP, Oracle, etc.) and AP automation tools preferred
• Proficient in Microsoft Office Suite, particularly Excel
• Experience supporting multi-site, high volume operations is preferred

Knowledge, Skills, and Abilities

• Solid understanding of accounting principles and AP best practices
• Familiarity with compliance requirements, including 1099 reporting and sales/use tax considerations
• Knowledge of ERP systems and financial workflows
• Strong leadership and team management skills
• Excellent analytical, problem-solving, and organizational abilities
• Effective communication and interpersonal skills for cross-functional collaboration and vendor management
• Skilled in process improvement and change management
• Ability to manage multiple priorities in a fast-paced environment
• Ability to identify inefficiencies and implement scalable solutions
• Ability to lead, coach, and develop team members
• Ability to maintain confidentiality and exercise sound judgment

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift up to 15 pounds occasionally (e.g., files, office supplies)
• Travel less than 10%

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

Spotless Brands and its subsidiaries comply with federal and state disability laws and make reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or recruitment process, please contact the Human Resources department and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Human Resources team will respond to your email promptly.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.