Accounts Payable Manager

Stussy, Inc.; Irvine (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Stussy, Inc. in Irvine, CA is seeking an experienced Accounts Payable Manager to lead the AP function, overseeing invoice processing, payments, and vendor relations. You will drive accuracy, timeliness, and internal controls while supporting month-end close.

You will collaborate with Accounting on accruals, reporting, and AP-related improvements, including automation and SOP maintenance. A strong background in ERP systems and high-volume environments is essential.

Qualifications

• 5+ years of progressive accounts payable or accounting experience.
• 2+ years of supervisory or team-lead experience.
• Experience managing a high-volume AP environment.
• Strong understanding of AP processes, reconciliations, and accounting principles.
• Experience with an ERP or accounting system.
• Strong Excel skills.
• Strong organizational, analytical, and problem-solving skills.
• Effective communication and vendor-management skills.

Responsibilities

• Oversee the full accounts payable cycle, from invoice receipt through approval and payment.
• Ensure invoices are accurately coded, approved, processed, and paid within established deadlines.
• Review AP aging, outstanding invoices, vendor balances, and payment schedules.
• Resolve invoice discrepancies and payment issues in partnership with internal teams and vendors.
• Maintain accurate vendor records and payment information.
• Manage vendor inquiries and maintain professional vendor relationships.
• Lead, supervise, and develop the Accounts Payable team.
• Assign work, establish priorities, and monitor team performance and accuracy.
• Provide training, guidance, and support to AP team members.
• Establish and maintain AP procedures and standard operating processes.
• Oversee AP-related activities for monthly, quarterly, and year-end close.
• Review vendor statements and AP reconciliations.
• Support AP-related accruals and journal entries.
• Partner with the Accounting team to ensure AP activity is accurately recorded and reconciled.
• Prepare or provide AP reporting and aging information to Accounting management.
• Ensure compliance with company AP policies and approval procedures.
• Maintain appropriate controls over invoice processing and payments.
• Help identify and resolve duplicate, inaccurate, or unauthorized transactions.
• Support internal and external audit requests.
• Assist with 1099 reporting and other AP-related compliance activities.
• Oversee the day-to-day use of AP and accounting systems.
• Identify opportunities to improve AP workflows, efficiency, and accuracy.
• Support automation and process-improvement initiatives.
• Maintain documentation and SOPs for AP processes.
• Partner with Accounting and other departments on AP-related system and process issues.
• Partner with Accounting, Procurement, Operations, Merchandising, and other departments to resolve invoice and payment issues.
• Coordinate with internal stakeholders to ensure timely approvals and accurate coding.
• Support the needs of the business during high-volume or seasonal periods.

Skills

AP expertise

Leadership

High-volume processing

Excel

Communication

Education

Bachelor's degree in Accounting/Finance/Business

Tools

NetSuite ERP

AP automation tools

Job description

About the role

• The Accounts Payable Manager is responsible for overseeing the company’s accounts payable function, ensuring accurate and timely processing of invoices and payments, effective vendor management, and adherence to established policies and internal controls. This role will lead the AP team, oversee day-to-day AP operations, support month-end close, and identify opportunities to improve processes and efficiency.

What you’ll do

Accounts Payable Operations

• Oversee the full accounts payable cycle, from invoice receipt through approval and payment.
• Ensure invoices are accurately coded, approved, processed, and paid within established deadlines.
• Review AP aging, outstanding invoices, vendor balances, and payment schedules.
• Resolve invoice discrepancies and payment issues in partnership with internal teams and vendors.
• Maintain accurate vendor records and payment information.
• Manage vendor inquiries and maintain professional vendor relationships.

Team Leadership

• Lead, supervise, and develop the Accounts Payable team.
• Assign work, establish priorities, and monitor team performance and accuracy.
• Provide training, guidance, and support to AP team members.
• Establish and maintain AP procedures and standard operating processes.

Accounting & Close

• Oversee AP-related activities for monthly, quarterly, and year-end close.
• Review vendor statements and AP reconciliations.
• Support AP-related accruals and journal entries.
• Partner with the Accounting team to ensure AP activity is accurately recorded and reconciled.
• Prepare or provide AP reporting and aging information to Accounting management.

Controls & Compliance

• Ensure compliance with company AP policies and approval procedures.
• Maintain appropriate controls over invoice processing and payments.
• Help identify and resolve duplicate, inaccurate, or unauthorized transactions.
• Support internal and external audit requests.
• Assist with 1099 reporting and other AP-related compliance activities.

Process & Systems

• Oversee the day-to-day use of AP and accounting systems.
• Identify opportunities to improve AP workflows, efficiency, and accuracy.
• Support automation and process-improvement initiatives.
• Maintain documentation and SOPs for AP processes.
• Partner with Accounting and other departments on AP-related system and process issues.

Cross-Functional Partnership

• Partner with Accounting, Procurement, Operations, Merchandising, and other departments to resolve invoice and payment issues.
• Coordinate with internal stakeholders to ensure timely approvals and accurate coding.
• Support the needs of the business during high-volume or seasonal periods.

Qualifications

Required

• 5+ years of progressive accounts payable or accounting experience.
• 2+ years of supervisory or team-lead experience.
• Experience managing a high-volume AP environment.
• Strong understanding of AP processes, reconciliations, and accounting principles.
• Experience with an ERP or accounting system.
• Strong Excel skills.
• Strong organizational, analytical, and problem-solving skills.
• Effective communication and vendor-management skills.

Preferred

• Bachelor’s degree in Accounting, Finance, Business, or a related field.
• Experience in fashion, apparel, retail, e-commerce, or consumer products.
• NetSuite or similar ERP experience.
• Experience with AP automation or procurement systems.
• Experience supporting process improvements or system implementations.