Accounts Payable & Mail Clerk - Office Admin

Vaco by Highspring; Irvine (CA); On-site; USD 33,000 - 44,000; Full time

Job summary

Vaco by Highspring is seeking a reliable Office Assistant (Mail & AP Clerk) in Irvine, CA. The role supports daily mailroom, administrative and accounts payable tasks in a professional corporate environment.

The ideal candidate has a high school diploma (bachelor's preferred) with strong attention to detail, Excel/Outlook skills, and the ability to manage multiple tasks in a fast-paced setting. This contract-to-hire opportunity offers growth potential and a steady schedule.

Qualifications

• Requires high school diploma or equivalent.
• Bachelor's degree preferred in Business, Accounting, Finance, Communications, or related field.
• Prior administrative, clerical, mailroom, accounts payable or office experience preferred.

Responsibilities

• Open, sort, and distribute incoming daily mail
• Monitor and manage the Accounts Payable email inbox
• Upload invoices and route them to the appropriate AP processors
• Prepare checks for outgoing mail, including matching utility payment stubs with corresponding checks
• Assist with preparing FedEx shipping labels and coordinating outgoing shipments
• Support vendor maintenance activities, including: Processing vendor additions and updates; Verifying vendor insurance compliance documentation; Verifying ACH and banking information
• Provide general administrative support as needed

Skills

Microsoft Outlook

Excel

Administrative support

Accounts payable

Vendor management

Communication

Education

High school diploma or equivalent

Bachelor's degree in Business/Accounting/Finance/Communications

Tools

Microsoft Office

Microsoft Outlook

Accounts payable software

Job description

Vaco by Highspring is seeking a reliable Office Assistant (Mail & AP Clerk) in Irvine, CA. The role supports daily mailroom, administrative and accounts payable tasks in a professional corporate environment.

The ideal candidate has a high school diploma (bachelor's preferred) with strong attention to detail, Excel/Outlook skills, and the ability to manage multiple tasks in a fast-paced setting. This contract-to-hire opportunity offers growth potential and a steady schedule.