Accounts Payable & Mail Clerk — Contract-to-Hire

Vaco Recruiter Services; Irvine (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Contract-to-hire potential

Professional environment

Job summary

Vaco Recruiter Services is seeking a reliable Office Assistant (Mail & A/P Clerk) to support daily mailroom, administrative and accounts payable tasks in Irvine, CA. This contract-to-hire role offers steady hours and an opportunity to grow within a professional corporate environment.

Ideal candidates will have a high school diploma, strong attention to detail, proficiency with Outlook and Excel, and the ability to manage multiple tasks in a fast-paced setting.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree preferred in business, accounting, finance, or communications.
• Prior administrative or clerical experience in mailroom, AP, or office roles is preferred.

Responsibilities

• Open, sort, and distribute incoming daily mail.
• Monitor and manage the Accounts Payable email inbox.
• Upload invoices and route to AP processors.
• Prepare checks for outgoing mail and match payment stubs.
• Assist with FedEx shipping labels and outgoing shipments.
• Support vendor maintenance: add/update vendors, verify insurance, verify banking details.
• Provide general administrative support as needed.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Team-oriented

Education

High School Diploma or equivalent

Bachelor's degree preferred in Business/Accounting/Finance/Communications

Tools

Microsoft Outlook

Microsoft Excel

Job description

Vaco Recruiter Services is seeking a reliable Office Assistant (Mail & A/P Clerk) to support daily mailroom, administrative and accounts payable tasks in Irvine, CA. This contract-to-hire role offers steady hours and an opportunity to grow within a professional corporate environment.

Ideal candidates will have a high school diploma, strong attention to detail, proficiency with Outlook and Excel, and the ability to manage multiple tasks in a fast-paced setting.