ACCOUNTS PAYABLE ASSISTANT

The Management Trust; Irvine (CA); On-site; USD 27,552 - 31,684; Full time

Job summary

The Management Trust in Irvine, CA is seeking an Accounts Payable (AP) Assistant to provide high-level support to the AP team. The role involves scanning invoices, research, and special projects as assigned by the AP Manager.

Responsibilities include processing invoices, maintaining accuracy, and contributing to month-end close. This is a non-exempt, full-time position with typical 8:00 am–5:00 pm hours and potential longer hours during busy periods.

Qualifications

• General Accounting knowledge.
• Strong verbal and written communication.
• Ability to work in a dynamic, fast-paced deadline environment while managing multiple tasks.
• Proficient MS Office skills (i.e. Excel), paired with comfort quickly mastering new software programs.
• High degree of attention to detail and accuracy.
• Ultimate professionalism, interpersonal, customer service, and teamwork skills.

Responsibilities

• Perform high-volume invoice processing and data entry with accuracy.
• Interact professionally with team members and other departments.
• Coordinate with AP Manager and other staff for timely processing.
• Identify opportunities for process improvement in accounts payable.
• Assist with month-end tasks and special projects as assigned.
• Other duties as required by the AP Manager.

Skills

General accounting

Verbal & written communication

Multitasking under deadlines

MS Office proficiency

Attention to detail

Professionalism & teamwork

Tools

MS Excel

Job description

The Management Trust
Position Title: Accounts Payable (AP) Assistant
Location: Irvine, CA
Reporting To: Accounts Payable Manager
Status: Non-Exempt, Full-Time
Salary: $20.00/Hourly

COMPANY PROFILE

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee‑owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE

The AP Assistant provides high-level support and service to the AP Specialists. This position is responsible for assisting in all areas of AP including, but not limited to: scanning a high volume of invoices, research, and special projects as assigned by the AP Manager.

JOB DUTIES AND RESPONSIBILITIES

• Perform quality work within deadlines under limited supervision
• Interact professionally with the direct team and all levels of our organization
• Coordinate efforts with others and maintain effective communication
• Identify opportunities for process improvement
• Prioritize and juggle multiple projects at once, particularly during month and year-end
• Other duties and special projects as assigned

QUALIFICATIONS

• General Accounting knowledge
• Strong verbal and written communication
• Ability to work in a dynamic, fast‑paced deadline environment while managing multiple tasks
• Proficient MS Office skills (i.e. Excel), paired with comfort quickly mastering new software programs
• High degree of attention to detail and accuracy
• Ultimate professionalism, interpersonal, customer service, and teamwork skills

ESSENTIAL FUNCTIONS

• Use standard office equipment, including computer, phone, copier/scanner, etc.
• Be stationary for periods of time
• Relocate up to (25) pounds

SCHEDULE & TRAVEL

• Monday‑Friday from approx. 8:00 am‑5:00 pm
• This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.