Detail-Oriented AP & Mail Clerk (Contract-to-Hire)

Vaco; Irvine (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Full-time, contract-to-hire

Professional work environment

Accounts payable exposure

Vendor management experience

Job summary

Vaco by Highspring is seeking an Office Assistant (Mail & A/P Clerk) in Irvine, CA for a contract-to-hire role. The candidate will handle daily mail, AP tasks, and basic administrative duties in a professional corporate setting.

Required are a high school diploma and strong organizational skills; a Bachelor’s degree is preferred. Proficiency in Outlook and Excel, plus solid written and verbal communication, are essential.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree in Business, Accounting, Finance, or Communications preferred.
• Administrative or clerical experience preferred.
• Strong attention to detail and organizational skills.
• Proficient in Outlook and Excel; strong written and verbal communication.

Responsibilities

• Open, sort, and distribute incoming daily mail.
• Monitor and manage the Accounts Payable email inbox.
• Upload invoices and route them to the appropriate AP processors.
• Prepare checks for outgoing mail and match payment stubs with checks.
• Assist with FedEx shipping labels and outgoing shipments.
• Support vendor maintenance including additions and updates.
• Provide general administrative support as needed.

Skills

Attention to detail

Prioritization

Written communication

Verbal communication

Team oriented

Adaptability

Education

High school diploma or equivalent

Bachelor's degree in Business, Accounting, Finance, or Communications preferred

Tools

Microsoft Outlook

Microsoft Excel

Job description

Vaco by Highspring is seeking an Office Assistant (Mail & A/P Clerk) in Irvine, CA for a contract-to-hire role. The candidate will handle daily mail, AP tasks, and basic administrative duties in a professional corporate setting.

Required are a high school diploma and strong organizational skills; a Bachelor’s degree is preferred. Proficiency in Outlook and Excel, plus solid written and verbal communication, are essential.