Accounts Payable Lead & Office Operations Specialist

Beacon; Stoughton (MA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Vacation Time

Job summary

Beacon Mechanical Services is seeking an experienced Accounts Payable Manager / Office Assistant to support a fast-paced, high-volume commercial service organization. You will take ownership of the AP process, ensure accurate coding, vendor relations, and timely payments while providing general office support.

The ideal candidate has 3+ years in AP within a trades/ service context, strong attention to detail, and proven ability to manage competing deadlines in a collaborative environment.

Qualifications

• 3+ years of direct Accounts Payable experience in a high-volume organization.
• Experience handling a large volume of vendor invoices independently and accurately.
• Strong AP workflows, invoice coding, reconciliations, and payment processing.

Responsibilities

• Manage the day-to-day accounts payable process for a high-volume organization.
• Review, code, and process vendor invoices against PO/receipts/approvals.
• Identify duplicate invoices, pricing discrepancies, missing documentation, and billing errors.
• Reconcile vendor statements and research missing invoices, credits, or payments.
• Maintain AP aging and ensure outstanding items are addressed promptly.
• Prepare invoices and supporting information for scheduled payment runs.
• Coordinate with vendors and internal teams to resolve outstanding issues.

Skills

Accounts Payable

Vendor management

High-volume processing

Attention to detail

Organizational skills

Vendor communication

Tools

QuickBooks

NetSuite

ServiceTitan

Job description

Beacon Mechanical Services is seeking an experienced Accounts Payable Manager / Office Assistant to support a fast-paced, high-volume commercial service organization. You will take ownership of the AP process, ensure accurate coding, vendor relations, and timely payments while providing general office support.

The ideal candidate has 3+ years in AP within a trades/ service context, strong attention to detail, and proven ability to manage competing deadlines in a collaborative environment.