Lead Accounts Payable Specialist

ACC Recruiters; St. Louis (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

ACC Recruiters in the United States is seeking an experienced Lead Accounts Payable Specialist to manage day-to-day AP operations and mentor junior staff. You will ensure accurate invoice processing, payments, reconciliations, and vendor communications while promoting consistency across the AP function.

The role offers opportunities to improve processes, resolve complex issues, and support timely month-end close within a fast-paced finance team in St. Louis, MO.

Qualifications

• 3+ years of accounts payable experience.
• Experience leading or coordinating workflows.
• Strong understanding of full AP cycle.
• Proficient with Excel and ERP systems.
• Excellent communication and time-management skills.

Responsibilities

• Oversee daily AP activities including invoice processing and payment preparation.
• Review invoices for accuracy and proper approvals.
• Coordinate workflow and prioritize time-sensitive payments.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end close and AP reporting.
• Provide guidance to AP team and improve procedures.
• Maintain vendor records and documentation.

Skills

Accounts payable

Lead experience

Invoice processing

Excel proficiency

ERP systems

Time management

Communication skills

Attention to detail

Tools

Microsoft Excel

ERP software

Job description

This is a great opportunity for an experienced Accounts Payable professional who is ready to take on additional responsibility while remaining hands-on with day-to-day AP operations. The Lead Accounts Payable Specialist will help ensure invoices, payments, reconciliations, and vendor accounts are handled accurately and efficiently while serving as a resource for the accounting team. This role offers the opportunity to contribute to process improvements, help resolve complex issues, and support consistent AP procedures across the organization.

Job Description:

The Lead Accounts Payable Specialist will oversee and perform key accounts payable activities, ensuring invoices and payments are processed accurately, timely, and in accordance with established procedures. This position will serve as a point of contact for AP-related questions and help coordinate workflow within the accounting function.

Responsibilities:

• Oversee daily accounts payable activities, including invoice processing, coding, approvals, and payment preparation.
• Review invoices for accuracy, proper documentation, appropriate coding, and required approvals.
• Coordinate invoice workflow and help prioritize time-sensitive payments.
• Reconcile vendor statements and research discrepancies or outstanding items.
• Research and resolve invoice, payment, and vendor account issues.
• Communicate with vendors and internal departments regarding invoices, payment status, and account discrepancies.
• Assist with check runs, ACH payments, and other payment processes.
• Maintain accurate vendor records and AP documentation.
• Assist with month-end close activities, including AP reconciliations and accruals.
• Monitor AP aging and identify issues requiring follow-up.
• Provide guidance and support to other AP team members as needed.
• Help establish and maintain consistent AP procedures and controls.
• Identify opportunities to improve AP processes, efficiency, and accuracy.
• Assist with audits and provide supporting documentation as requested.
• Prepare or assist with AP reports and other accounting-related analysis.
• Perform other accounting and administrative duties as assigned.

Qualifications:

• 3+ years of accounts payable experience, with demonstrated knowledge of the full AP cycle.
• Previous lead, senior-level, or workflow coordination experience preferred.
• Strong understanding of invoice processing, coding, approvals, payments, and vendor reconciliations.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience working with accounting or ERP systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to research discrepancies, identify solutions, and follow issues through to resolution.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Comfortable working independently while collaborating effectively with accounting and other departments.
• High level of professionalism when communicating with vendors and internal stakeholders.