Accounts Payable & Invoicing Specialist

Florida; Brooksville (FL); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Retirement plan options

Nine paid holidays

Job summary

The Florida Department of Health is seeking a Fiscal Assistant I to process invoices, maintain voucher files, and ensure timely payments in line with state policies. The role handles FLAIR/FLPALM entries, purchasing card transactions, and periodic reconciliations, supporting audits and cost controls.

Work is centered in Hernando County with responsibilities spanning travel reimbursements, record keeping, and coordination with vendors and staff to resolve payment issues.

Qualifications

• Knowledge of accounting principles and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to maintain effective working relationships.
• Ability to analyze and interpret accounting data.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to apply rules and procedures related to accounting programs.
• Ability to maintain accounting records correctly.
• Ability to communicate effectively.

Responsibilities

• Process and pay invoices following established state procedures.
• Maintain voucher files and track outstanding warrants.
• Approve Health Department Purchasing Card charges in WORKS system.
• Ensure documentation is complete for voucher files and WORKS submissions.
• Perform monthly purchasing card reconciliations.
• Enter transactions into FLAIR or FLPALM with required coding and documentation.
• Review invoices for accuracy and HIPAA confidentiality.
• Complete encumbrance and cash reconciliations and assist with audits.
• Submit required documentation to Central Offices in a timely manner.
• Assist with travel reimbursements and STMS training.
• Mentor staff on travel reimbursement requirements.
• Oversee cell property custody and mail procedures.

Skills

Invoice processing

Accounts Payable

Accounts Receivable

Data entry

Organizational skills

HIPAA compliance

Record keeping

Vendor coordination

Tools

FLAIR/FLPALM

WORKS p-card

Job description

The Florida Department of Health is seeking a Fiscal Assistant I to process invoices, maintain voucher files, and ensure timely payments in line with state policies. The role handles FLAIR/FLPALM entries, purchasing card transactions, and periodic reconciliations, supporting audits and cost controls.

Work is centered in Hernando County with responsibilities spanning travel reimbursements, record keeping, and coordination with vendors and staff to resolve payment issues.