Accounts Payable Assistant I – Florida Health Dept

State-of-Florida; Spring Hill (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Annual and Sick Leave

Nine paid holidays

State Group Insurance options

Retirement plan options

Job summary

The State of Florida's Department of Health in Hernando is seeking a Fiscal Assistant I to support accounts payable and invoicing. You will review and process invoices, maintain voucher files, and help ensure timely payments in accordance with state guidelines.

You will enter transactions in FLAIR/FLPALM and WORKS, reconcile accounts, support audits, and assist with purchasing card activities. Attention to confidentiality is essential for all billing documentation.

Qualifications

• One year of experience in Accounts Receivable or Accounts Payable.
• Preferred: one year of Data Entry.
• Experience in an office setting is a plus.
• Ability to plan, organize and coordinate work assignments.
• Ability to work with minimal supervision and in a team.

Responsibilities

• Reviews and processes invoices for payment following procedures.
• Maintains voucher files and tracks outstanding warrants.
• Approves Health Department Purchasing Card charges in WORKS.
• Enters transactions into FLAIR or FLPALM with proper documentation.
• Performs monthly reconciliations and annual audits as needed.
• Coordinates with vendors and staff to resolve payment issues.

Skills

Data entry

Accounts payable

Accounting principles

Communication skills

Teamwork

Minimal supervision

Plan & organize

Problem solving

Tools

WORKS system

FLAIR/FLPALM

Job description

The State of Florida's Department of Health in Hernando is seeking a Fiscal Assistant I to support accounts payable and invoicing. You will review and process invoices, maintain voucher files, and help ensure timely payments in accordance with state guidelines.

You will enter transactions in FLAIR/FLPALM and WORKS, reconcile accounts, support audits, and assist with purchasing card activities. Attention to confidentiality is essential for all billing documentation.