FISCAL ASSISTANT I - 64058843

State-of-Florida; Spring Hill (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Annual and Sick Leave

Nine paid holidays

State Group Insurance options

Retirement plan options

Job summary

The State of Florida's Department of Health in Hernando is seeking a Fiscal Assistant I to support accounts payable and invoicing. You will review and process invoices, maintain voucher files, and help ensure timely payments in accordance with state guidelines.

You will enter transactions in FLAIR/FLPALM and WORKS, reconcile accounts, support audits, and assist with purchasing card activities. Attention to confidentiality is essential for all billing documentation.

Qualifications

• One year of experience in Accounts Receivable or Accounts Payable.
• Preferred: one year of Data Entry.
• Experience in an office setting is a plus.
• Ability to plan, organize and coordinate work assignments.
• Ability to work with minimal supervision and in a team.

Responsibilities

• Reviews and processes invoices for payment following procedures.
• Maintains voucher files and tracks outstanding warrants.
• Approves Health Department Purchasing Card charges in WORKS.
• Enters transactions into FLAIR or FLPALM with proper documentation.
• Performs monthly reconciliations and annual audits as needed.
• Coordinates with vendors and staff to resolve payment issues.

Skills

Data entry

Accounts payable

Accounting principles

Communication skills

Teamwork

Minimal supervision

Plan & organize

Problem solving

Tools

WORKS system

FLAIR/FLPALM

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884068

Agency: Department of Health

Working Title: FISCAL ASSISTANT I - 64058843

Reviews and processes all DOH-Hernando invoices for payment following established procedures. Maintains voucher files, tracks all outstanding warrants, follows up ensuring prompt payment of all invoices within state guidelines. Reviews codes and approves at Accountant Level all Health Department Purchasing Card charges in WORKS system. Ensures all documentation is available and complete for the appropriate voucher file and the purchasing card holders WIORKS submissions. Completes monthly purchasing card reconciliations as requested by Tallahassee p-card office. Coordinates with vendors and staff members in the resolution of problems and questions to process payments. Makes copies of all OCO purchases. Acts as WORKS (p-card) Champion for DOH-Hernando. Responsible for checking pending vouchers daily, to verify compliance with time frames set in policy, verifies number of days pending, status of the voucher, etc., monitoring, acting as needed and keeps Grants Specialist Supervisor ll informed of status. Prepares state and/or county insurance payments, telephone and internet payments. Enters transactions into FLAIR or FLPALM including but not limited to TR's 30, 58, 51, 70, 6, and 20, as requested ensuring all documentation, coding forms, etc. are maintained in appropriate files for audits. Ensures that all confidential information is redacted as required by HIPAA on all billing documentation requiring such confidentiality. Reviews Statements and invoices from vendors, to ensure ending balances are accurate per DOH-Hernando records and researches any discrepancies. Completes monthly encumbrance (accounting system) reconciliations of outstanding requisitions and purchase orders. Completes quarterly unannounced cash audits of all cash drawers. Submits documentation to Central Offices a minimum of one (1) week prior to the end of each quarter. Completes, as a part of a team, the annual pharmacy audit. Maintains copier & printer inventory. Performs monthly copier & printer reporting for invoicing. Reports to Grants Specialist Supervisor ll and Administrative Services Director routinely on status of copier leases. Submits travel reimbursements for DOH-Hernando Personnel, ensures compliance with travel policies, and ensures all documentation, justifications, and support verification is attached to support payment. Acts as STMS Champion and completes required training for travel. Mentors DOH Hernando staff in correct travel reimbursement requirements. Serves as the Cell Property Custodian for DOH-Hernando to oversee the obtaining, receipt, custody, and disposition of all mobile devices. The position requires attention to detail, adherence to policy and chain-of-custody protocols, and the ability to work with both internal and external stakeholders. Serve as a key holder for receiving room, co-lead in processing, opening, and distributing US mail and courier mail. Distribute daily mail. Take mail to Post Office. Attend all meetings and mandatory training. Other related duties as required. Attends and participates in staff meetings, in-service, training seminars, and other professional and staff development activities.

Required Knowledge, Skills, and Abilities:

• Working Knowledge of FLAIR/FLPALM
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection
• Ability to Plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, analyze and interpret accounting data.
• Ability to work in a team environment.
• Ability to utilize problem solving techniques.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to understand and apply rules, regulations, policies, and procedures relating to an accounting program.
• Ability to prepare and maintain a variety of accounting records.
• Ability to communicate effectively.

Qualifications:

Minimum

– One year of experience in Accounts Receivable or Accounts Payable.

Preferred

– One year of experience in Data Entry.

One year of experience working in an office setting.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

7551 Forest Oaks Boulevard Spring Hill, FL 34606

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

SPRING HILL, FL, US, 34606 BROOKSVILLE, FL, US, 34601

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.