Accounts Payable & Front Desk Specialist

ATLANTIC LIFT SYSTEMS INC; Norfolk (VA); On-site; USD 32,000 - 52,000; Full time

Job summary

Atlantic Lift Systems Inc. in Norfolk, VA is seeking an Accounts Payable & Receptionist to support operations by accurately processing vendor invoices and payments and serving as the front-desk contact at the Norfolk Branch.

The role requires attention to detail, basic accounting knowledge, and strong communication with internal teams and vendors. This position combines AP duties with administrative and receptionist responsibilities in a busy office setting.

Qualifications

• High school diploma or equivalent.
• 1+ year of experience in a professional environment.
• Working knowledge of basic accounting principles.
• Strong accuracy and attention to detail.
• Demonstrated integrity and ethical standards.
• Superior organizational skills and time management abilities.
• Ability to work independently with minimal supervision.
• Effective listening, communication, and phone skills.
• Ability to follow written instructions and documented procedures.
• Strong problem-solving and analytical skills.
• Ability to perform basic business math (e.g., basic algebra, rates, ratios).
• Ability to adapt quickly to changing priorities.
• Proven ability to handle difficult customers with diplomacy and tact.

Responsibilities

• Process and pay vendor invoices accurately and on time.
• Maximize vendor cash discounts consistent with company policy.
• Match invoices with purchase orders and receiving documents; verify vendor information, quantities, payment terms, and costs; enter transactions into the accounts payable system.
• Maintain vendor accounts and ensure accuracy.
• Review accounts payable entries for errors and make corrections as needed.
• Resolve invoice discrepancies in a timely manner.
• Balance vendor statements to accounts payable and resolve discrepancies.
• Reconcile company credit cards monthly.
• Complete daily bank activity and perform end-of-month bank reconciliations.
• Maintain proficiency in computerized accounting systems and related technologies.
• Follow all company policies and procedures.
• Provide backup support for check deposits.
• Answer and respond to incoming calls on the general phone line in a courteous and professional manner.
• Greet and assist all guests at the front desk.
• Organize and distribute incoming and outgoing mail and faxes.

Skills

Attention to detail

Data entry

Organizational skills

Time management

Strong communication

Phone skills

Independent worker

Problem solving

Education

High school diploma or equivalent

Job description

Atlantic Lift Systems Inc. in Norfolk, VA is seeking an Accounts Payable & Receptionist to support operations by accurately processing vendor invoices and payments and serving as the front-desk contact at the Norfolk Branch.

The role requires attention to detail, basic accounting knowledge, and strong communication with internal teams and vendors. This position combines AP duties with administrative and receptionist responsibilities in a busy office setting.