Accounts Payable & Front Desk Specialist

Atlantic Lift Systems; Norfolk (VA); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Atlantic Lift Systems in Norfolk, VA seeks an Accounts Payable & Receptionist who will process vendor invoices, maximize cash discounts, maintain vendor accounts, and handle front-desk duties at the Norfolk branch.

You will balance statements, perform reconciliations, manage mail, book travel, and support sales events, requiring strong detail orientation, integrity, and the ability to work with minimal supervision.

Qualifications

• High school diploma or equivalent.
• 1+ year of experience in a professional environment.
• Working knowledge of basic accounting principles.
• Strong accuracy and attention to detail.
• Demonstrated integrity and ethical standards.
• Superior organizational skills and time management abilities.
• Ability to work independently with minimal supervision.
• Effective listening, communication, and phone skills.
• Ability to follow written instructions and documented procedures.
• Strong problem-solving and analytical skills.
• Ability to perform basic business math (e.g., algebra, rates).
• Ability to adapt quickly to changing priorities.
• Proven ability to handle difficult customers with diplomacy and tact.

Responsibilities

• Process and pay vendor invoices accurately and on time.
• Maximize vendor cash discounts consistent with company policy.
• Match invoices with purchase orders and receiving documents; verify vendor information, quantities, payment terms, and costs; enter transactions into the accounts payable system.
• Maintain vendor accounts and ensure accuracy.
• Review accounts payable entries for errors and make corrections as needed.
• Resolve invoice discrepancies in a timely manner.
• Balance vendor statements to accounts payable and resolve discrepancies.
• Review vendor credit balances and coordinate returns or credits to the company.
• Reconcile company credit cards monthly.
• Complete daily bank activity and perform end-of-month bank reconciliations.
• Maintain proficiency in computerized accounting systems and related technologies.
• Follow all company policies and procedures.
• Provide backup support for check deposits.
• Perform other duties as assigned, including miscellaneous and sporadic tasks.
• Order office and parts supplies, including Amazon purchases.
• Book hotels for team members as needed.
• Coordinate and book events for the sales team.
• Answer and respond to incoming calls on the general phone line in a courteous and professional manner.
• Greet and assist all guests at the front desk.
• Serve as the point of contact for phone extension creation and changes.
• Organize and distribute incoming and outgoing mail and faxes.

Skills

Attention to detail

Communication skills

Time management

Problem solving

Independent work

Phone skills

Basic accounting

Education

High school diploma or equivalent

Job description

Atlantic Lift Systems in Norfolk, VA seeks an Accounts Payable & Receptionist who will process vendor invoices, maximize cash discounts, maintain vendor accounts, and handle front-desk duties at the Norfolk branch.

You will balance statements, perform reconciliations, manage mail, book travel, and support sales events, requiring strong detail orientation, integrity, and the ability to work with minimal supervision.