Accounts Payable & Front Desk Specialist

Meals on Wheels PLUS; Bradenton, Northern (FL, KY); Hybrid; USD 34,000 - 48,000; Full time

Job summary

Meals on Wheels PLUS seeks a receptionist with administrative support responsibilities across the Finance Team. The role includes data entry for deposits and AP processing, ensuring accurate coding, approvals, and vendor payments.

The position supports the Finance Team and other departments, welcomes visitors, answers phones, handles mail, and maintains confidentiality while meeting deadlines and providing excellent customer service.

Qualifications

• High School Diploma.
• 1–3 years of experience as receptionist, admin or data entry in AP.
• Strong MS Office and Excel skills.

Responsibilities

• Provide receptionist duties and on-site assistance to clients, volunteers and visitors.
• Enter accounts payable invoices into the financial system and maintain AP sub-ledger.
• Identify and assign GL codes and account distribution for invoices and vendor payments.
• Verify approvals for payable invoices with management personnel.
• Assist with reconciling monthly vendor statements.
• Answer multi-line phone system and route calls as needed.

Skills

Receptionist duties

Data entry

Accounts payable

Vendor payments

Microsoft Excel

Office administration

Customer service

Communication skills

Attention to detail

Teamwork

Confidentiality

Mail handling

Education

High School Diploma

Tools

Microsoft Office

Job description

Meals on Wheels PLUS seeks a receptionist with administrative support responsibilities across the Finance Team. The role includes data entry for deposits and AP processing, ensuring accurate coding, approvals, and vendor payments.

The position supports the Finance Team and other departments, welcomes visitors, answers phones, handles mail, and maintains confidentiality while meeting deadlines and providing excellent customer service.