Accounting Specialist & Receptionist

Meals on Wheels PLUS; Bradenton, Northern (FL, KY); Hybrid; USD 34,000 - 48,000; Full time

Job summary

Meals on Wheels PLUS seeks a receptionist with administrative support responsibilities across the Finance Team. The role includes data entry for deposits and AP processing, ensuring accurate coding, approvals, and vendor payments.

The position supports the Finance Team and other departments, welcomes visitors, answers phones, handles mail, and maintains confidentiality while meeting deadlines and providing excellent customer service.

Qualifications

• High School Diploma.
• 1–3 years of experience as receptionist, admin or data entry in AP.
• Strong MS Office and Excel skills.

Responsibilities

• Provide receptionist duties and on-site assistance to clients, volunteers and visitors.
• Enter accounts payable invoices into the financial system and maintain AP sub-ledger.
• Identify and assign GL codes and account distribution for invoices and vendor payments.
• Verify approvals for payable invoices with management personnel.
• Assist with reconciling monthly vendor statements.
• Answer multi-line phone system and route calls as needed.

Skills

Receptionist duties

Data entry

Accounts payable

Vendor payments

Microsoft Excel

Office administration

Customer service

Communication skills

Attention to detail

Teamwork

Confidentiality

Mail handling

Education

High School Diploma

Tools

Microsoft Office

Job description

This position provides receptionist duties and administrative support to the Finance Team and all departments throughout the organization. Responsible for data entry for the Deposits and Accounts Payable, including processing AP invoices.

Classification

Non-Exempt

Reports To

Senior Accountant

CFO

Major Responsibilities

• Identify and assign GL codes and account distribution for processing invoices and vendor payments and submit for review.
• Verify payables are properly approved by appropriate Management personnel.
• Enter accounts payable invoices into financial system and maintain accounts payable sub-ledger.
• Assist with reconciling monthly vendor statements.
• Welcoming and assisting clients, volunteers, and visitors on site.
• Answering multi-line phone system and redirecting, as necessary.
• Taking messages, as necessary.
• Mail Handling: Sort and distribute incoming mail and stamp and prepare outgoing mail, as necessary.
• Other duties and tasks as assigned.
• High School Diploma.
• Minimum 1–3 years prior experience working as a receptionist, administrative assistant, or accounts payable data entry.
• Must be at least 23 years of age and have a good driving record to meet the Meals on Wheels PLUS of Manatee insurance requirements.
• Strong knowledge of general accounting procedures, computer literacy and working knowledge of Microsoft Office programs (including Excel spreadsheet experience).
• Ability to pay close attention to detail and meet deadlines.
• Ability to function as a team member.
• Upbeat personality with positive attitude and ability to greet and speak with visitors and callers.
• Compassion for and able to work with seniors.
• Exceptional customer service skills and dedicated to quality output.
• Excellent oral and written skills; people oriented; well organized.
• Ability to follow up and remember directions.
• Ability to maintain confidentiality, due to nature of position.
• Ability to sit for long periods with extended work at a computer.
• Able to occasionally lift 25 pounds or less (the size of a banker's box).