Financial Assistant

UC Santa Barbara; Santa Barbara (CA); Hybrid; USD 94,300,852 - 120,519,336; Full time

Benefits offered by this job

Full Benefits

Job summary

UC Santa Barbara is seeking a detail-oriented finance professional to manage the DFSS departments' accounts payable, accounts receivable, FlexCard, and deposits in a hybrid work arrangement at Navigator Building.

Under general supervision, you will ensure accurate processing, perform reconciliations, and support month-end close while upholding campus policies and delivering reliable vendor and internal customer service.

Qualifications

• Strong oral and written communication skills.
• Strong organizational skills.
• Strong interpersonal skills for interacting with accountants and vendors.
• Proven ability to work effectively in a team environment.
• Strong analytical and problem-solving skills.
• Ability to multi-task in a high-volume environment.
• Solid knowledge of University financial policies and procedures, including travel, entertainment, misc. reimbursement, and purchasing.
• Must have good attention to detail.
• Knowledge of basic accounting principles
• Proficient in MS Office programs. (High proficiency)

Responsibilities

• 60% Accounts Payable - prepares all accounts payable transactions; interfaces with Central Accounting on vendor payments; resolves invoicing price or unit discrepancies.
• 20% Accounts Receivable - prepares all accounts receivable transactions; records invoice recharge billings; inputs costing into systems for proper cost accounting.
• 10% FlexCard - reviews, reconciles, and audits all departmental FlexCard transactions.
• 5% Deposits - deposits checks and cash, verifies accuracy after deposits post.
• 5% Month-End Close and Audits - supports month-end close and responds to internal/external audit requests.

Skills

Strong oral and written communication

Strong organizational skills

Strong interpersonal skills

Teamwork

Analytical and problem-solving skills

Multi-task in high-volume environment

Knowledge of University financial pols

Attention to detail

Basic accounting principles

MS Office proficiency

Education

Preferred Associate's Degree or Bachelor's Degree

Tools

MS Office Suite

Job description

Job Posting Details

Position Number: 40070258

Payroll Title: BLANK AST 3 CX (004722)

Job Code: 004722

Job Open Date: 07/21/2026

Application Review Begins: 08/05/2026

Department Code (Name): DBFP (DFSS BUSINESS AND FINANCIAL PLANNING)

Percentage of Time: 100%

Union Code (Name): CX- Clerical/Admin

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $32.91 to $35.26/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35 to $42.06/hour.

Work Location: Navigator Building - 897; Cubicle 2100F

Working Days and Hours: M-F, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Department Marketing Statement

The mission of all Design, Facilities & Safety Services units is to design, build, operate, maintain, and renew the physical environment required to support the University's instructional, research, and public service mission and to assure UCSB is at the forefront of world class universities. Our Goals Are To: Create one of the most attractive campuses in the world; Ensure the long-term preservation of the investment in facilities and equipment; Provide excellence in service to the campus community; and Achieve our goals with a supportive and highly motivated staff.

Benefits Of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary Of Job Duties

Under the general supervision of the Assistant Director of Financial Services, independently responsible for the processing, payment, and reconciliation of all accounts payable, accounts receivable, FlexCard, and deposit transactions for DFSS departments (Facilities Management, Design & Construction Services, Environmental Health & Safety, Associate Vice Chancellor, and Business & Financial Planning).

Required Qualifications

• Strong oral and written communication skills
• Strong organizational skills.
• Strong interpersonal skills for interacting with accountants and vendors
• Proven ability to work effectively in a team environment.
• Strong analytical and problem-solving skills.
• Ability to multi-task in a high-volume environment.
• Solid knowledge of University financial policies and procedures, including but not limited to travel, entertainment, misc. reimbursement, and purchasing.
• Must have good attention to detail.
• Knowledge of basic accounting principles
• Proficient in MS Office programs. (High proficiency)

Preferred Qualifications

• Preferred Associate's Degree or Bachelor's Degree
• Preferred 1-3 years Experience in accounts payable, reconciliation and accounting processes.

Special Conditions Of Employment

• Direct access to, or responsibility for, cash and cash equivalents or University property disbursements or receipts
• Direct access to, or responsibility for, controlled substances or hazardous materials
• Direct access to, and/or responsibility for, protected, personal, or other sensitive data
• CANRA (U13): Mandated Child Abuse Reporter
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

“Misconduct” Means Any Violation Of The Policies Governing Employee Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Or Discrimination, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions And Percentages Of Time

• 60% Accounts Payable - Prepares all accounts payable transactions. Interfaces with Central Accounting department on vendor payments. Coordinates with and resolves vendor invoicing price or unit purchased discrepancies with the purchasing unit. Authorized to settle vendor negotiations regarding invoice errors. Reconciles payments received to vendor statements. Reconciles the departmental invoice files to the campus General Ledger to assure proper recording of payments.
• 20% Accounts Receivable - Prepares all accounts receivable transactions. Records proper invoice recharge billings and Transfer of Expenses. Inputs invoice costing information into Financial, CMMS tracking and billing systems for proper cost accounting categorization.
• 10% FlexCard - Reviews, reconciles, and audits all departmental FlexCard transactions. Maintains approval records for audit control.
• 5% Deposits - Deposits checks and cash, when received. Ensures checks and cash are deposited to the correct accounting strings and verifies for accuracy after deposits have posted.
• 5% Month-End Close and Audits - Provides administrative support for month-end close processes to include data entry of monthly Transfer of Expense and Transfer of Funds, and other duties as assigned. Processes internal and external audit requests for accounts payable, accounts receivable, FlexCard, and Deposit transactions.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations – https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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