Accounts Payable & Finance Administrator - Nonprofit Impact

YMC; Hartford (CT); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Tuition Reimbursement: Up to $1,000

Post University Tuition Discount: 50%

FREE YMCA Membership: Valued at $750

Childcare Discounts

Program Discounts

Paid Time Off

Medical, Dental & Vision Insurance

Generous Retirement Savings

EAP: Counseling resources

FREE SNOO Rental

Job summary

The YMCA of Greater Hartford is seeking an Accounts Payable Administrator to support the Finance team in Hartford, CT. The role handles vendor setup, invoicing, PO reviews, and payment processing to ensure timely, accurate disbursements in a nonprofit environment.

This full-time position is non-exempt, reports to the Controller, and offers benefits typical of the YMCA including tuition reimbursement and retirement savings. A strong eye for detail and collaborative approach are essential.

Qualifications

• Associate degree or equivalent work experience preferred.
• Knowledge of general ledger and accounting functions preferred.
• Experience in data entry with working knowledge of spreadsheets and word processing.
• Strong customer service and relationship building skills.
• Excellent problem-solving skills.

Responsibilities

• Manage the overall accounts payable process for the Association making sure that Association policies and processes are followed, activity is processed in a timely manner, and that vendors are paid accurately and timely.
• Communicate with the Controller on a regular basis to address problems and concerns that arise. Assist as necessary in resolving problems and training staff to reduce future problems.
• Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable transactions and balances.
• Organizes resources and deliverables to best meet intended goals and outcomes.
• Set up vendors with proper name, address and tax information to ensure proper tax reporting.
• Processes invoices for payment ensuring accurate invoice dates and invoice number to reduce the risk of duplicate payments and late payments.
• Monitor Invoices submitted for review for approval. Communicate with Branches on Branch pending invoices.
• Reviews Purchase Orders for completeness and accuracy with respect to the invoice, paying close attention to the posting period and invoice date.
• Creates weekly payment batch to be approved by the controller.
• Monitors positive pay through TD e-treasury system.
• Creates Purchase Orders for Blanket PO’s including utilities, leases, and other central processed activity.
• Manage open Purchase Order list and work with Branches on closing partial or never received purchase orders.
• Responds to challenges with possible solutions in a timely manner (e.g., works with vendors and staff to resolve invoice discrepancies).
• Reviews vendor statements for past due invoices and work with vendors and Branches to keep accounts current.
• Update and manage Vendor payment methods.
• Manage the Outstanding check list. Follow-up with outstanding checks not cashed within guidelines.
• Manage 1099 year end process and reporting.
• Download monthly bank statements and record analysis, credit card, and other bank fees.

Skills

Customer service

Data entry

Spreadsheets

General ledger knowledge

Problem solving

Education

Associate degree or equivalent

Job description

The YMCA of Greater Hartford is seeking an Accounts Payable Administrator to support the Finance team in Hartford, CT. The role handles vendor setup, invoicing, PO reviews, and payment processing to ensure timely, accurate disbursements in a nonprofit environment.

This full-time position is non-exempt, reports to the Controller, and offers benefits typical of the YMCA including tuition reimbursement and retirement savings. A strong eye for detail and collaborative approach are essential.