Accounts Payable Associate - Full Time

Greater Philadelphia YMCA; Conshohocken (Montgomery County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Free YMCA membership

Flexible schedule

Childcare discounts

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid time off

7 paid holidays

Supplemental insurance

Job summary

Greater Philadelphia YMCA is hiring an Accounts Payable Processor to join our Finance Team. You will ensure timely invoice processing, maintain strong controls, and deliver excellent service to vendors and internal teams.

We offer a free YMCA membership, flexible schedule, childcare discounts, comprehensive benefits, generous PTO and holidays, plus supplemental insurance options. Ideal candidates have 2+ years in high-volume AP and proficiency with Excel; NetSuite is a plus.

Qualifications

• 2+ years in a high-volume Accounts Payable role with 300+ invoices monthly.
• Proficiency with Microsoft Office; NetSuite experience preferred.
• Strong numerical accuracy and ability to handle confidential data.

Responsibilities

• Process approved invoices and expense reports with accurate coding and approvals.
• Manage AP workflow through routing systems; prepare payment batches (checks, ACH, wire).
• Resolve invoice or vendor discrepancies and respond to inquiries promptly.
• Maintain vendor records and W-9s; assist with year-end accruals and audits.

Skills

Accounts Payable

Excel

Word

Outlook

Attention to detail

Multitasking

Education

High School Diploma or equivalent

Accounting/Finance degree preferred

Tools

NetSuite

Job description

Greater Philadelphia YMCA Employment Opportunity!

We believe that great people build great communities.

We are seeking a detail-oriented and dependable Accounts Payable Processor to join our Finance Team and support the financial operations that advance our mission of youth development, healthy living, and social responsibility. This role will play an important part in ensuring accurate and timely invoice processing, maintaining strong financial controls, and providing excellent service to vendors and internal teams.

Some rewards for joining our team:

• Free YMCA membership - access to all branches!


• Flexible work schedule


• Sweet discounts on child care and summer camp programs


• Medical, Dental, Vision, Disability, and Life Insurances


• Generous Paid Time Off + 7 paid holidays throughout the year


• Planning for your future? Ask us how we do it at the Y- it's awesome!


• Supplemental insurance benefits

What is needed for this job as our Accounts Payable Processor:

• High school diploma or equivalent required; Business, Accounting, Finance, or related degree preferred


• 2+ years of experience in a high-volume Accounts Payable role, processing 300+ invoices monthly, or equivalent experience with GPY Accounts Payable processes


• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook; experience with NetSuite preferred


• Proven ability to accurately calculate, post, reconcile, and manage accounting figures and financial records


• Experience with banking portals and corporate P-Card programs


• Strong organizational skills and exceptional attention to detail


• Demonstrated reliability, integrity, and trustworthiness


• Ability to maintain confidential, accurate, and meticulous financial records


• Ability to manage multiple priorities, meet deadlines, and work effectively in a high-volume environment

The responsibilities we will trust you with as our Accounts Payable Processor:

• Process approved invoices and expense reports, verifying accuracy, coding, approvals, supporting documentation, and duplicate submissions


• Manage Accounts Payable workflow through approval and routing systems.


• Prepare and process payment batches, including checks, ACH, and wire payments


• Research and resolve invoice, coding, vendor, and payment discrepancies


• Respond to vendor inquiries and provide timely updates on invoices and payments


• Reconcile vendor statements, monthly transactions, and accounting records to ensure accuracy


• Maintain organized Accounts Payable documentation and vendor records, including W-9s and 1099 processing


• Provide supporting documentation for audits and assist with year-end accruals


• Follow Finance policies and internal controls and maintain confidentiality of financial information


• Collaborate with the Finance Team and internal departments to resolve issues and improve Accounts Payable processes


• Provide professional, responsive customer service while promoting teamwork, quality, and respect

What you can expect:

• Support from an amazing team


• Opportunities to learn & grow


• Being a part of a non-profit organization that works to make the community stronger


• The opportunity to build strong community relationships while building our community

The Greater Philadelphia YMCA is an equal opportunity employer. The Y considers all applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, or status as a Vietnam-era or special disabled veteran or other protected classification and in accordance with applicable laws.