Accounts Payable & Expense Associate – Dynamic Finance Role

RR Donnelley; Wheeling (WV); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Paid time off

Disability insurance

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RR Donnelley is hiring for an Accounts Payable/Expense Associate for our Downtown Wheeling, WV office. The role focuses on accurate and timely processing of payables and expense reimbursements, maintaining vendor records, and ensuring compliance with company policies.

The ideal candidate has 1–2 years of related financial experience, proficient MS Office skills, and the ability to work in a fast-paced team environment while upholding confidentiality and strong attention to detail.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
• Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred.
• Must be proficient in MS Office and spreadsheet software applications.
• Proven customer service skills required to create, maintain and enhance client relationships.
• Excellent organizational skills and ability to manage multiple assignments simultaneously.
• Ability to maintain confidentiality of sensitive materials/documents.
• Attention to detail, time management and problem-solving skills.
• Strong written and verbal communication skills necessary.
• Ability to maintain professional composure when working with immediate deadlines.
• Ability to work both independently and collaboratively as part of a team.
• Ability to work in a fast-paced environment.

Responsibilities

• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments.
• Maintains financial security by following internal accounting controls.
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
• Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received.
• Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals.
• Review requests for compliance with policies and/or procedures; elevate concerns to supervisor.
• Use established procedures, standards and formats to complete expense processing requests to client satisfaction.
• Responsible for setting up new vendors.
• Responsible for all vendor maintenance.
• Performs audit functions for all invoices and any expenses above the firms designated threshold amounts.
• Monitor and ensure purchase orders are adjusted timely and accurately.
• Prepares, posts, verifies and records payments and transactions.

Skills

Attention to detail

Time management

Problem-solving

Communication skills

Organizational skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

Aderant Expert

Chrome River

Elite

Concur

Job description

RR Donnelley is hiring for an Accounts Payable/Expense Associate for our Downtown Wheeling, WV office. The role focuses on accurate and timely processing of payables and expense reimbursements, maintaining vendor records, and ensuring compliance with company policies.

The ideal candidate has 1–2 years of related financial experience, proficient MS Office skills, and the ability to work in a fast-paced team environment while upholding confidentiality and strong attention to detail.