Accounts Payable / Expense Associate

RR Donnelley & Sons; Wheeling (WV); On-site; USD 36,000 - 52,000; Full time

Job summary

RR Donnelley & Sons is hiring an Accounts Payable/Expense Associate for our Downtown Wheeling, WV office. The role supports all aspects of payables processing, expense reimbursements, and vendor management in a fast-paced environment.

The ideal candidate will maintain ledgers, verify transactions, and ensure accuracy and compliance with internal controls while meeting processing deadlines and collaborating with teams.

Qualifications

• High school diploma or equivalent required.
• Associate degree or advanced degree preferred.

Responsibilities

• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves discrepancies by investigating documentation, issuing stop payments, or adjustments.
• Maintains financial security by following internal accounting controls.
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
• Create, process, and/or audit expense reimbursement requests with proper documentation and approvals.

Skills

Accounts Payable

Expense reimbursement

Data entry

Vendor maintenance

Financial reporting

Auditing

Internal controls

Payables processing

Education

High school diploma or equivalent

Associate degree or higher preferred

Job description

Company Description

RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

RR Donnelley is hiring for an Accounts Payable/Expense Associate for our Downtown Wheeling, WV office!

1st Shift Schedule: Monday to Friday 9:00 am to 5:00 pm

The Accounts Payable/Expense Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures.

Job duties

(* denotes an "essential function")

• *Prepares financial reports by collecting, analyzing, and summarizing account information and trends

• *Maintains accounting ledgers by posting account transactions

• *Verifies accounts by reconciling statements and transactions

• *Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments

• *Maintains financial security by following internal accounting controls

• *Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment

• *Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received

• *Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals

• *Review requests for compliance with policies and/or procedures; escralte concerns to supervisor

• *Use established procedures, standards and formats to complete expense processing requests to client satisfaction

• *Responsible for setting up new vendors

• *Responsible for all vendor maintenance

• *Performs audit functions for all invoices and any expenses above the firms designated threshold amounts

• *Monitor and ensure purchase orders are adjusted timely and accurately

• *Prepares, posts, verifies and records payments and transactions.

• Create and maintain required spreadsheets to track/monitor various functions as needed.

• Contributes to team effort by accomplishing related results as needed

• Assists client personnel in resolving Accounts Payable issues

• Special projects as assigned

Qualifications

Job qualifications

• High school diploma or equivalent required. Associate Degree or advanced degree preferred.

• 1-2 years of related financial experience in a professional service