Accounts Payable / Expense Associate

RR Donnelley; Wheeling (WV); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Paid time off

Disability insurance

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RR Donnelley is hiring for an Accounts Payable/Expense Associate for our Downtown Wheeling, WV office. The role focuses on accurate and timely processing of payables and expense reimbursements, maintaining vendor records, and ensuring compliance with company policies.

The ideal candidate has 1–2 years of related financial experience, proficient MS Office skills, and the ability to work in a fast-paced team environment while upholding confidentiality and strong attention to detail.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
• Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred.
• Must be proficient in MS Office and spreadsheet software applications.
• Proven customer service skills required to create, maintain and enhance client relationships.
• Excellent organizational skills and ability to manage multiple assignments simultaneously.
• Ability to maintain confidentiality of sensitive materials/documents.
• Attention to detail, time management and problem-solving skills.
• Strong written and verbal communication skills necessary.
• Ability to maintain professional composure when working with immediate deadlines.
• Ability to work both independently and collaboratively as part of a team.
• Ability to work in a fast-paced environment.

Responsibilities

• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments.
• Maintains financial security by following internal accounting controls.
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
• Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received.
• Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals.
• Review requests for compliance with policies and/or procedures; elevate concerns to supervisor.
• Use established procedures, standards and formats to complete expense processing requests to client satisfaction.
• Responsible for setting up new vendors.
• Responsible for all vendor maintenance.
• Performs audit functions for all invoices and any expenses above the firms designated threshold amounts.
• Monitor and ensure purchase orders are adjusted timely and accurately.
• Prepares, posts, verifies and records payments and transactions.

Skills

Attention to detail

Time management

Problem-solving

Communication skills

Organizational skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

Aderant Expert

Chrome River

Elite

Concur

Job description

• Compensation: USD 17.02 - USD 23.46 - hourly

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

RR Donnelley is hiring for an Accounts Payable/Expense Associate for our Downtown Wheeling, WV office!

1st Shift Schedule: Monday to Friday 9:00 am to 5:00 pm

The Accounts Payable/Expense Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures.

Job duties

(* denotes an “essential function”)

• Prepares financial reports by collecting, analyzing, and summarizing account information and trends
• Maintains accounting ledgers by posting account transactions
• Verifies accounts by reconciling statements and transactions
• Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments
• Maintains financial security by following internal accounting controls
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
• Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
• Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
• Review requests for compliance with policies and/or procedures; elevate concerns to supervisor
• Use established procedures, standards and formats to complete expense processing requests to client satisfaction
• Responsible for setting up new vendors
• Responsible for all vendor maintenance
• Performs audit functions for all invoices and any expenses above the firms designated threshold amounts
• Monitor and ensure purchase orders are adjusted timely and accurately
• Prepares, posts, verifies and records payments and transactions.

Create and maintain required spreadsheets to track/monitor various functions as needed.

Contributes to team effort by accomplishing related results as needed

Assists client personnel in resolving Accounts Payable issues

Special projects as assigned

Qualifications

Job qualifications

High school diploma or equivalent required. Associate Degree or advanced degree preferred.

1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.

Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred

Must be proficient in MS Office and spreadsheet software applications

Proven customer service skills required to create, maintain and enhance client relationships

Excellent organizational skills and ability to manage multiple assignments simultaneously

Ability to maintain confidentiality of sensitive materials/documents

Attention to detail, time management and problem-solving skills

Strong written and verbal communication skills necessary

Ability to maintain professional composure when working with immediate deadlines.

Ability to work both independently and collaboratively as part of a team.

Ability to work in a fast-paced environment.

Additional Information

The salary for this role at the noted RRD location is $17.02-23.46/hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.