Accounts Payable Coordinator: Invoicing & Reconciliations

FFF_Enterprises in; Temecula (CA); On-site; USD 60,000 - 78,000; Full time

Job summary

FFF Enterprises seeks an Accounts Payable Coordinator to manage inventory and operating expense payables, process payments, and maintain accurate ledgers. You will collaborate with vendors, banks, auditors, and internal teams to ensure timely and accurate payables.

The role requires five years of A/P experience, strong Excel and SAP skills, and the ability to work with minimal supervision while maintaining compliance with company policies.

Qualifications

• Understanding of fundamental accounting principles.
• Minimum of five (5) years of Accounts Payable experience, including three-way invoice matching.
• Experience with ERP systems, preferably SAP.
• Strong organizational, analytical, and communication abilities.

Responsibilities

• Process inventory and operating expense payables under responsibility, ensuring liabilities are recognized, documented, and authorized.
• Prepare and process payment proposals for check runs, freight transfers, EFTs, and credit card payments.
• Manually prepare and distribute EFT remittances and supporting documentation.
• Monitor AP inbox, route invoices to managers, and respond to inquiries with high service level.
• Conduct vendor statement reconciliations and resolve discrepancies with supporting docs.
• Partner with Pharmacy Purchasing Coordinators to investigate and resolve disputed invoices.
• Maintain records of debit/credit memos for inventory price adjustments and communicate to vendors.
• Review RNI reports to identify missing invoices and credits, ensuring accuracy.
• Receive, scan, and file mail; support AP staff with filing needs.
• Support internal and external audits related to Accounts Payable.
• Onboard new vendors with proper documentation and system setup.
• Back up AP processing as needed.
• Create and revise written AP procedures to ensure transparency.

Skills

Organizational skills

Analytical skills

Communication skills

Working with limited supervision

Document policies and procedures

Education

High school diploma required

Some college preferred

Tools

Excel

SAP ERP

Job description

FFF Enterprises seeks an Accounts Payable Coordinator to manage inventory and operating expense payables, process payments, and maintain accurate ledgers. You will collaborate with vendors, banks, auditors, and internal teams to ensure timely and accurate payables.

The role requires five years of A/P experience, strong Excel and SAP skills, and the ability to work with minimal supervision while maintaining compliance with company policies.