Accounts Payable Coordinator -Hybrid *MUST BE HOUSTON BASED

Houston Eye Associates; Houston (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Houston Eye Associates is seeking an Accounts Payable Specialist to manage invoice processing, vendor inquiries, and policy compliance in a fast-paced office. The role emphasizes accuracy, timeliness, and the ability to handle high-volume transactions using ERP systems.

Ideal candidates will have at least two years of AP experience, familiarity with Sage Intacct and BILL, and strong organizational skills. Hybrid schedule applies after 90 days; must be Houston-based.

Qualifications

• Two years of accounts payable experience.
• Experience with Sage Intacct or ERP systems.
• Experience with BILL preferred.

Responsibilities

• Date stamp all incoming invoices via mail or AP inbox.
• Enter invoice data for multiple entities/locations into the BILL system.
• Verify invoices are matched with PO and receiving documentation.
• Obtain appropriate department approvals for non-PO invoices.
• Use AP aging report to determine weekly payment processing.
• Reconcile vendor statements for unpaid invoices.
• Coordinate year-end IRS 1099 processing.

Skills

Attention to detail

Time management

Communication

Education

Associate degree preferred

Tools

Sage Intacct

BILL ERP

Job description

LOCATION: 2855 Gramercy St. Houston, TX 77025 Hybrid schedule after 90 days. *MUST BE HOUSTON BASED*POSITION SUMMARYContributes to the organization by being responsible for accounts payable and ensuring compliance with the organization’s policies and procedures. Good organization skills and adaptability to change are essential. Sage Intacct / BILL ERP systems experience is strongly preferred. Familiarity with Intercompany/ multi-entity account structure. Heavy volume.ESSENTIAL DUTIES & RESPONSIBILITIESDate stamps all incoming invoices via mail or AP email inboxEnters invoice data for multiple entities/ locations/ departments into the accounts payable system (BILL)Verify invoices are matched with appropriate purchase orders and received documentation.Obtain appropriate department approvals for non-PO invoices. (Via automated workflows in BILL)Use the accounts payable aging report to determine weekly payment processingEnsure checks are printed, signed, and sealed in window envelopes for mailing/distribution.Reconcile vendor statements for unpaid and aged invoicesHandles vendor calls and inquiries in a professional and efficient mannerMaintains W9 database for all vendorsCoordinate year-end processing of IRS 1099s for all companiesMaintains accurate records for new vendor set-ups.Provide support to the accounting department with projects and assignments.All other duties as assigned.PHYSICAL DEMANDS/WORK ENVIRONMENTWork is performed in an office environment. Requires prolonged sitting, some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate. Ability to periodically lift up to 25 lbs.Work may be stressful at times. May require some overtime during month-end close or special projects.Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.COMPETENCIESEDUCATION Associate degree preferred.CERTIFICATIONS & LICENSES No certifications or licenses required.EXPERIENCE At least two (2) years of work experience in accounts payable required. Experience with Sage Intacct or other ERP System required. Experience with BILL is preferred