Accounts Payable Clerk

The Lanier Law Firm; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

The Lanier Law Firm in Houston, TX seeks an Accounts Payable Clerk to process invoices and payments in a paperless environment, ensuring proper documentation, coding, and timely payments. You will prepare Excel spreadsheets for high-volume vendors and upload invoice data into the accounting system.

Preferred candidates have at least 2 years in accounts payable, strong Excel skills, and excellent communication and organizational abilities. This is an in-office role based in Houston, Texas.

Qualifications

• 2+ years of accounts payable experience.
• Proficiency in Microsoft Excel and Office.
• Strong communication and organizational skills.

Responsibilities

• Review all invoices for documentation and approval before processing.
• Code invoices by vendor type, approver information, and payment terms.
• Prepare Excel spreadsheets for high-volume vendors.
• Upload invoice data into the accounting system.
• Record debits, wires, and ACH transactions in AP software.
• Assist with 1099 submissions.
• Follow up with vendors on outstanding invoices.
• Maintain confidentiality to protect organizational value.
• High school diploma or equivalent required.
• Ability to lift and carry up to 25 pounds.

Skills

Accounts payable

Excel

Communication

Organization

Microsoft Office

Education

High school diploma

Tools

Salesforce

Job description

Job Purpose: The Accounts Payable Clerk will process invoices and payments in a paperless environment, playing a key role in supporting accurate and timely financial transactions. This role is responsible for reviewing all invoices for appropriate documentation and approval, assigning proper coding based on vendor type, and adhering to payment terms. The Clerk will also prepare Excel spreadsheets for high-volume vendors and upload invoice data into the accounting system. Additional responsibilities include recording electronic payments (debits, wires, ACH), assisting with 1099 submissions, and following up with vendors on outstanding invoices. The ideal candidate will bring at least 2 years of accounts payable experience, proficiency in Microsoft Office (especially Excel), and strong communication and organizational skills.

Key Responsibilities:

• Review all invoices for appropriate documentation and approval before processing invoices
• Code invoices based on vendor type, approver information, and payment terms
• Prepare and maintain Excel spreadsheets for high-volume vendors
• Upload invoice data into the accounting system
• Record automatic debits, wire transfers, and ACH transactions in AP software
• Assist with 1099 submissions
• Follow up with vendors or unpaid or outstanding invoices
• Maintain confidentiality to protect organizational value
• High school diploma or equivalent required
• Ability to lift and carry up to 25 pounds

Preferred Qualifications:

• 2+ years of accounts payable experience
• Prior accounting experience and/or familiarity with accounting terminology
• Experience in a professional office environment
• Strong communication, customer service, and organizational skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel), with emphasis on Excel
• Experience in Salesforce is a plus
• Attention to detail and accuracy in data processing

Additional Information:

This position is an in-office role based in Houston, Texas.