Accounts Payable Coordinator (Full Time)

Sea Island Company; Sea Island (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Sea Island Company seeks an Accounts Payable Coordinator to manage the end-to-end AP process, ensuring timely payments and accurate recording in our financial systems. The role emphasizes data accuracy, confidentiality, and collaboration with the Accounting leadership team to uphold internal controls and reliable financial reporting.

The coordinator will review, code, and enter invoices, reconcile statements, and process payments through multiple channels while maintaining vendor relationships

Qualifications

• Detail oriented with the ability to manage competing priorities and multiple deadlines.
• Proficient with data entry and data management.
• Able to work accurately with confidential information.

Responsibilities

• Process vendor invoices and payments; review, code, and enter invoices.
• Reconcile vendor statements and accounts; maintain vendor master records.
• Handle payments via ACH, wire transfers, virtual cards, and weekly checks.
• Monitor payment schedules and discount opportunities; maintain comprehensive documentation.
• Support internal controls compliance and assist with related accounting projects as needed.

Skills

Data entry

Attention to detail

Time management

Verbal & written communication

Discretion/confidentiality

Tools

General ledger systems

Web-based applications

Job description

The Accounts Payable Coordinator will complete payments and controls expenses by receiving, processing, verifying, and reconciling invoices while performing all aspects of the Accounts Payable function as assigned by the Accounting leadership team. You are detail oriented and able to manage competing priorities and multiple deadlines in a fast-paced environment. You possess exceptional organizational skills, strong data entry and data management abilities, and the capacity to work accurately and efficiently with detailed, repetitive, and confidential information. You are proficient with web-based applications and general ledger systems and are comfortable navigating technology to support accurate financial processes. You are collaborative with a \"can do\" attitude, strong problem-solving skills, and the ability to develop practical solutions to unanticipated issues. You communicate clearly and effectively, providing concise direction and guidance to a variety of operational and administrative professionals. You exercise sound judgment, maintain the highest level of professional integrity, and make independent business decisions within your assigned areas of responsibility while consistently delivering accurate, reliable results.

You will ensure the accurate and timely processing of vendor invoices and payments while maintaining the integrity of the organization's financial records. Responsibilities include reviewing, coding, and entering invoices; reconciling vendor statements and accounts; processing payments through ACH, wire transfers, virtual cards, and weekly check runs; monitoring payment schedules and discount opportunities; maintaining vendor master records; resolving invoice and purchase order discrepancies; processing expense reports; posting transactions to journals and ledgers; performing account reconciliations; and maintaining complete historical documentation. You also protect confidential financial information, ensure compliance with internal controls, and assist with additional projects as needed. Through accurate financial stewardship, responsive vendor partnerships, and efficient payment processes, the Accounts Payable Coordinator helps ensure the uninterrupted delivery of the products and services that support daily operations. Your work strengthens the resort's financial health and enables every department to consistently provide the exceptional service and enrich the lives of all the stakeholders.

You are a gracious ambassador for Sea Island. You live and share your passion for genuine hospitality in your commitment to enriching lives. You consistently uphold and ensure compliance with departmental procedures, including professionalism, quality, responsiveness, and appearance, while remaining flexible and collaborative in support of broader business needs. You follow and ensure all Sea Island safety protocols are consistently met. You work in concert with vertical departments to help resolve any issues that arise in a timely and positive way, following up as needed. You are generous with your support, proactive in aiding when needed and can help with other areas or duties as requested. You are willing and can timely execute other duties as delegated by leadership.