Senior Coordinator - Security Office (Full-Time)

Sea Island Company; Sea Island (GA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Company vehicle designated

Job summary

Sea Island Company is seeking an Administrative Support professional to assist the Security Department with budgets, payroll, AP/AR, scheduling, and general office duties. The role involves handling invoices, maintaining records, and ensuring compliance with Sea Island policies.

Responsibilities include driving a company vehicle when designated, supporting with End of Month budget reports, and assisting with guest services-related information while upholding security standards.

Qualifications

• Experience handling payroll for hourly staff
• Knowledge of budgeting and financial reporting
• Proficient in managing accounts payable/receivable and invoicing

Responsibilities

• Answer calls and direct inquiries to appropriate team
• Coordinate meetings and training sessions
• Assist with payroll processing for security staff
• Maintain security budget and monthly budget reports
• Process invoices and support expense reporting
• Maintain filing systems and purchase records
• Order badges and uniforms for security team
• Ensure compliance with company policies and procedures

Skills

Budgeting

Payroll

AP/AR

Scheduling

Office administration

Communication

Tools

UltiPro

MICROS

Adaco

MS Office

Job description

Basic Job Function

Perform the administrative tasks that supports the Security Department’s missions of Sea Island. The assigned duties will include assisting with budget, payroll, AP/AR, scheduling and office administrative duties along with upholding and assuring compliance with all company and departmental policies and procedures.

Basic Job Function

Perform the administrative tasks that supports the Security Department’s missions of Sea Island. The assigned duties will include assisting with budget, payroll, AP/AR, scheduling and office administrative duties along with upholding and assuring compliance with all company and departmental policies and procedures.

Use of Company Vehicle:

Designated to drive a company vehicle

Tasks/Responsibilities

• Answer telephone and respond to caller’s request for assistance; referring routine calls to appropriate individuals or departments as required
• Ability to communicate with other team members of the Security Department and Sea Island Leaders
• Assist with mail delivery and distribution
• Assist with payroll for all hourly team members in the Security department; which including entering training and vacation
• Assist with schedule and coordinate meetings and training courses
• Maintain and update the Security Budget and generate End of Month Reports for budget input
• Assist with the filing system for all invoices to be paid by the Security department
• Creates invoices for charges to other departments for requested Security
• Maintain all First Aid, Safety and Office supplies
• Enters parking decals in UltiPro system for all Sea Island team members
• Maintain current file system for accurate and efficient record keeping
• Process payments using MICROS system
• Balance and perform EOD reports
• Assist the Sea Island Main Gate as needed
• Learn the names and personally recognize our regular Guest and Members
• Familiarization and compliance with various company policies and procedures
• Utilize the Adaco General Purchasing as needed to oversee budget items and order supplies
• Assist any post or shift as necessary
• Maintains the highest quality of skills necessary to perform all requests by the Director of Security
• Order name badges and uniforms for team members
• Discretely maintain, utilize and dispose of documents containing information that is highly sensitive in nature
• Read, process and distribute accordingly all incoming mail, voicemail and email
• Assist in processing expense reports and code invoices for payment
• Prepare monthly summaries and related reports on major accomplishments of the department, capital program milestones, and commentary relating to financial performance of the department
• Maintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island and the surrounding area to answer any questions guests may have to the best of one’s ability
• If applicable, complete a Guest Problem Resolutions (GPR) form on any issues (solved or unsolved issues) and follow-up on issues as needed (if computer access is not available give information to admin support)
• Maintains cleanliness and organization in all work areas
• Uphold appropriate departmental standards of quality/timing
• Uphold and ensure compliance with all company and departmental policies and procedures
• Report all equipment problems and maintenance issues, known safety hazards, or unsafe practices and procedures to supervisor immediately
• Attends all scheduled employee meetings and brings suggestions for improvement
• Willing and timely execution of other duties as delegated by leadership

Physical Requirements

• Ability to kneel, crouch, squat, climb, stand, sit, balance, reach, bend, push, pull and walk for prolonged periods
• If applicable, must have the ability to work for extended time periods in an outdoor environment, including sun, heat, cold, wind, rain, and higher than normal noise levels
• Ability to perform repetitive tasks with accuracy
• Ability to lift, carry, pull, and push up to 30 lbs intermittently throughout a shift
• Ability to read, write and communicate effectively in English, both written and verbal
• May be exposed to mechanical, electrical, chemical and fume hazards
• Ability to maintain compliance with Sea Island’s Company Resort Professional Image Policy.