Accounts Payable Coordinator

RPA; Santa Monica (CA); On-site; USD 50,000 - 68,000; Full time

Job summary

RPA in Santa Monica is seeking an Accounts Payable Coordinator to help manage day-to-day AP processes. You will review, code, and process vendor invoices, ensuring accuracy and timely payments while documenting transactions.

The role emphasizes attention to detail, strong Excel skills, and experience with NetSuite. You’ll collaborate with vendors and internal teams to resolve questions and maintain clean AP records.

Qualifications

• Detail-oriented and organized with accounting system experience.
• Experience processing vendor invoices and AP routines.
• Clear communication with vendors and internal teams.

Responsibilities

• Review, code, and process vendor invoices accurately and timely in NetSuite.
• Verify invoice details, approvals, supporting documentation, and account coding before payment processing.
• Communicate with vendors and internal teams to resolve invoice questions, obtain missing invoices, and follow up on payment status.
• Assist with payment runs, vendor reconciliations, and maintenance of accurate accounts payable records.
• Prepare and support recurring accounts payable reports using NetSuite and Excel.

Skills

Microsoft Excel

PivotTables

Attention to detail

Communication

Time management

Tools

NetSuite

Adobe Acrobat Pro

Job description

Our People First philosophy means creating a culture where people like you can thrive, do meaningful work, and — we hope — stickaround fora while. In an industry known for high turnover, people at RPA seem to recognize the value of an environment that truly wants to support our Associates’ lives and career growth.

Who You’ll Be Collaborating With

The Accounts Payable Coordinator will be part of theAccountingteam and will support the full accounts payable process by reviewing, coding, and processing vendor invoices, communicating with vendors and internal teams, and helping ensure payments are accurate, timely, and properly documented.

Job Summary

The Accounts Payable Coordinator will play a key role in supporting day-to-day accounting operations by managing vendor invoice intake, coding, data entry, payment preparation, account reconciliations, and related reporting. This position is ideal for someone who is detail-oriented, organized, comfortable working with accounting systems, and committed to providing responsive support to vendors and internal stakeholders.

What You’ll Be Working On

• Review, code, and process vendor invoices accurately and timely in NetSuite.
• Verify invoice details, approvals, supporting documentation, and account coding before payment processing.
• Communicate with vendors and internal teams to resolve invoice questions, obtain missing invoices, and follow up on payment status.
• Assist with payment runs, vendor account reconciliations, and maintenance of accurate accounts payable records.
• Prepare and support recurring accounts payable reports using NetSuite and Excel.

How You’ll ExcelInYour Role

• Strong attention to detail and accuracy when reviewing invoices, approvals, and payment information.
• Proficiency in Microsoft Office, especially Excel; experience with PivotTables and VLOOKUP formulas is a plus.
• Experience with NetSuite or another accounting system preferred.
• Comfort working with PDF documents and Adobe Acrobat Pro.
• Ability to prioritize tasks, meet deadlines, and manage a high volume of invoice activity with professionalism.
• Collaborative communication style with the ability to work well independently and as part of a team.
• Clear oral and written communication skills.

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