Accounts Payable Associate/Lead

hireneXus; Naperville (IL); Hybrid; USD 70,000 - 90,000; Full time

Job summary

hireneXus seeks an Accounts Payable Lead to oversee the full AP cycle across a multi-entity organization, driving NetSuite-based processing, approvals, payments, and reporting. The role strengthens controls, standardizes AP processes, ensures vendor data integrity, and collaborates cross-functionally with Accounting, Treasury and Procurement.

In a hybrid Naperville, IL office (3 days in, 2 days remote), you will own AP metrics, month-end close support, and process improvements using NetSuite

Qualifications

• 5+ years of progressive Accounts Payable experience in a multi-entity environment.
• Hands-on NetSuite experience including AP processing, workflows, and reporting.
• Proficiency in Excel and ERP reporting.

Responsibilities

• Oversee full-cycle accounts payable activities, including invoice processing, coding, approvals, and payment runs.
• Manage vendor inquiries and resolve escalated payment or account issues in a timely and professional manner.
• Support the month-end close process, including AP accruals, reconciliations, and general ledger activity.
• Review and approve invoices and expense reports in accordance with established policies and approval thresholds.
• Maintain AP aging schedules and provide reporting on outstanding liabilities and payment activity.
• Leverage NetSuite workflows, saved searches, dashboards, and reporting tools to improve visibility and efficiency across the AP function.
• Support vendor setup and maintenance while ensuring the accuracy and integrity of vendor master data.
• Partner with Accounting, Treasury, Procurement, and other internal teams on cross-functional AP matters.
• Identify and implement process improvements that enhance efficiency, scalability, and internal controls.
• Monitor work quality and adherence to procedures, resolve routine issues, and elevate more complex matters as appropriate.

Skills

Communication skills

Attention to detail

Organizational skills

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

NetSuite

Microsoft Excel

Job description

The Accounts Payable Lead will oversee the full accounts payable cycle within a growing, multi-entity organization. This role will serve as a key owner of AP operations within NetSuite, with responsibility for invoice processing, approval workflows, payment execution, reconciliations, vendor management, and reporting.

The position will play an important role in improving consistency, strengthening controls, and standardizing AP processes across the organization while helping ensure the accuracy and integrity of vendor and transaction data.

Office Environment: Hybrid, 3 days in the office, 2 days from home

Responsibilities

• Oversee full-cycle accounts payable activities, including invoice processing, coding, approvals, and payment runs.
• Manage vendor inquiries and resolve escalated payment or account issues in a timely and professional manner.
• Support the month-end close process, including AP accruals, reconciliations, and general ledger activity.
• Review and approve invoices and expense reports in accordance with established policies and approval thresholds.
• Maintain AP aging schedules and provide reporting on outstanding liabilities and payment activity.
• Leverage NetSuite workflows, saved searches, dashboards, and reporting tools to improve visibility and efficiency across the AP function.
• Support vendor setup and maintenance while ensuring the accuracy and integrity of vendor master data.
• Partner with Accounting, Treasury, Procurement, and other internal teams on cross-functional AP matters.
• Identify and implement process improvements that enhance efficiency, scalability, and internal controls.
• Monitor work quality and adherence to procedures, resolve routine issues, and elevate more complex matters as appropriate.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
• 5+ years of progressive Accounts Payable experience, preferably within a multi-entity or complex organizational environment.
• Hands-on experience with NetSuite strongly preferred, including AP processing, workflows, reporting, and multi-entity functionality.
• Strong understanding of accounts payable processes, internal controls, and general accounting principles.
• Proficiency in Microsoft Excel and experience working with ERP reporting and financial data.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Excellent communication and relationship-building skills with the ability to work effectively across internal teams and external vendors.
• Ability to manage multiple priorities and deadlines in a fast-paced environment with limited supervision.