Account Payable Coordinator - Process & Automation

International Forest Products (IFP); Foxborough (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

International Forest Products (IFP) is seeking a detail-oriented Accounts Payable professional to manage the end-to-end vendor invoicing and payments process in a fast-paced office environment.

The role emphasizes accuracy, organization, and compliance, handling high-volume transactions and supporting internal controls and audits. You will drive organized AP workflows, resolve discrepancies, and maintain audit-ready records.

Qualifications

• 0-2 years of experience in accounts payable or high-volume payables environments.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Independent worker with initiative and ownership of responsibilities.
• Clear verbal and written communication with professionalism and problem resolution.

Responsibilities

• Drive end-to-end processing of vendor invoices within the Accounts Payable system.
• Identify, escalate, and resolve AP issues with ownership of outcomes.
• Communicate effectively with internal teams and vendors to resolve discrepancies.
• Prepare and process payments with complete supporting documentation and audit-ready records.
• Follow audit guidelines and internal controls to ensure compliance in daily tasks.
• Support audit requests with organized documentation and timely responses.
• Seek opportunities to refine processes and improve efficiency in AP workflows.
• Balance multiple priorities in a fast-paced office while maintaining accuracy and deadlines.
• Demonstrate reliability, initiative, and professional excellence to motivate the team.

Skills

Detail-oriented

Organization

Communication

Problem solving

Multi-tasking

Independence

Tools

Excel

Job description

Summary

This role supports the full vendor invoice and payment process with exceptional accuracy, organization, and compliance.

Summary

This role supports the full vendor invoice and payment process with exceptional accuracy, organization, and compliance.

Duties And Responsibilities

• Drive a highly organized, process-focused approach to the end-to-end processing of vendor invoices within the Accounts Payable system.
• Identify, escrow, and resolve Accounts Payable issues, demonstrating strong problem-solving skills and ownership of outcomes.
• Communicate effectively and professionally both internally and externally to resolve discrepancies.
• Prepare and process payments, ensuring accuracy and completeness of all supporting documentation with a disciplined, audit-ready mindset.
• Independently interpret, understand, and follow audit guidelines and internal controls, maintaining strict compliance in all day-to-day tasks.
• Support internal and external audit requests through organized documentation, timely responses, and clear communication.
• Continuously seek opportunities to refine processes, enhance efficiency, and uphold high operational standards, contributing to a culture of accountability and continuous improvement.
• Maintain the ability to juggle multiple priorities in a fast-paced environment while keeping accuracy, deadlines, and quality at the forefront.
• Demonstrate a proactive, “dig-in” mentality and help motivate team members by setting the example for reliability, initiative, and professional excellence.

Skills And Qualifications

• 0-2 years of detail-oriented experience working with high-volume payables, ideally in a process-driven or fast-paced environment.
• Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines.
• Proven ability to work independently with minimal guidance, taking ownership of responsibilities and following through to completion.
• Basic to intermediate Excel skills, including the ability to create spreadsheets and use basic formulas to support reporting and analysis needs.
• Exceptional attention to detail with a strong commitment to process accuracy and data integrity.
• Clear, confident verbal and written communication skills with a focus on professionalism and problem resolution.
• A motivated, team-oriented mindset with the willingness to dig into challenges, improve processes, and contribute positively to team culture.
• Must have attention to detail and focused concentration
• Must be able to learn new tasks and complete tasks independently
• Must be able to make timely decisions in the contact of the workflow
• Must possess strong organization skills, ability to multi-task and responsiveness

PHYSICAL DEMANDS

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

• Fast paced office environment
• The noise level in the work environment is usually quiet.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.