Accounts Payable Associate

Fuse3 Solutions; Oklahoma City (OK); On-site; USD 42,000 - 52,000; Full time

Job summary

Fuse3 Solutions in Oklahoma City is seeking an Accounts Payable Associate to join a growing accounting team. The role focuses on accurate processing of vendor invoices, payments, and reconciliations while maintaining vendor relationships and internal controls.

The ideal candidate has at least 2 years in AP, strong Excel skills, ERP experience, and a detail-oriented approach to month-end close activities and reporting.

Qualifications

• Must have experience processing and coding vendor invoices
• Experience with payments, reconciliations, and month-end close is preferred
• Strong Excel skills including Pivot Tables, VLOOKUP/XLOOKUP
• Understanding of accounts payable processes and payment terms
• Ability to work independently and as part of a team

Responsibilities

• Process and code vendor invoices with proper approvals and account allocation
• Enter and maintain payment requests (checks, ACH, wire transfers)
• Review invoice details for accuracy and obtain missing documentation
• Communicate with vendors and internal departments to resolve discrepancies
• Research and resolve AP concerns (duplicate invoices, vendor statements)
• Maintain organized audit-ready AP records and documentation
• Assist with month-end close activities and reporting
• Adhere to internal controls and accounting procedures
• Support special projects and other accounting duties

Skills

Vendor invoice processing

ERP system experience

Excel (Pivot Tables, VLOOKUP)

Reconciliations

Communication with vendors

Attention to detail

Education

High School Diploma or GED

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

ERP system

Job description

Accounts Payable Associate

We are seeking a detail-oriented Accounts Payable Associate to join a growing accounting team. This position is responsible for the accurate and timely processing of vendor invoices, payment requests, and account reconciliations while maintaining strong relationships with vendors and internal stakeholders. The ideal candidate will have experience working within an ERP system, possess strong analytical skills, and demonstrate a commitment to accuracy and process improvement.

Key Responsibilities:

• Process and code vendor invoices, ensuring proper approvals, accurate account allocation, and compliance with company policies.




• Enter and maintain payment requests, including checks, ACH transactions, and wire transfers.




• Review invoice details for accuracy and completeness, following up as needed to obtain missing documentation.




• Communicate with vendors and internal departments to resolve invoice discrepancies, payment inquiries, and account issues.




• Research and resolve accounts payable concerns, including duplicate invoices, credits, vendor statements, and payment status questions.




• Maintain organized and audit-ready accounts payable records and supporting documentation.




• Assist with month-end close activities, account reconciliations, and reporting requirements.




• Adhere to internal controls, company policies, and established accounting procedures.




• Support special projects and other accounting-related duties as assigned.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.




• Minimum of 2 years of accounts payable experience, including invoice processing and coding.



• Experience working within an ERP system
  



• Strong Microsoft Excel skills, including functions such as Pivot Tables, VLOOKUP/XLOOKUP, and formulas used for reconciliations and reporting.




• Understanding of accounts payable processes, payment terms, invoice matching, and debit/credit concepts.




• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.




• Excellent communication and customer service skills.




• Ability to work independently while collaborating effectively within a team environment.