Accounts Payable Coordinator

Hart Howerton; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company in architecture and design is seeking an Accounts Payable Coordinator in San Francisco. The role involves processing vendor invoices, maintaining vendor relations, and assisting the accounting team. Ideal candidates should possess strong analytical skills and an undergraduate degree. This full-time position offers a competitive salary and benefits.

Benefits

Medical Insurance

Vision Insurance

401(k)

Paid Maternity Leave

Pension Plan

Paid Paternity Leave

Disability Insurance

Qualifications

• Entry-level position requiring an undergraduate degree.
• Strong analytical and problem-solving skills needed.

Responsibilities

• Process vendor invoices and maintain vendor relations.
• Resolve invoice discrepancies and manage AP inbox.
• Assist accounting staff with various tasks.

Skills

Analytical Skills

Problem Solving

Organization

Multitasking

Education

Undergraduate Degree

Tools

Deltek Vision

Excel

Word

Job description

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The successful candidate will have an undergraduate degree.

Description:

The Accounts Payable Coordinator is responsible for verifying and completing accounts payable transactions on a timely basis; research and resolve payable discrepancies; maintain vendor and staff relations and assist accounting staff with other tasks as needed.

Essential Duties and Responsibilities:

• Process all vendor and consultant invoices in a timely manner by verifying transaction information; obtaining approval; and entering, scheduling, and preparing disbursements.
• Support two main entities in New York and San Francisco.
• Resolve invoice and payment discrepancies by researching documentation and discussing with staff.
• Maintain vendor relations by entering vendor data in accounting system as well as calling and discussing discrepancies.
• Maintain purchase order log by reconciling purchase orders before entering transactions into accounting system.
• Process employee expense reports by auditing documentation and related information.
• Maintain company credit card charges by verifying and reconciling statements and transactions.
• Audit and replenish petty cash as needed.
• Assist with project billing by providing copies of receipts for projects that need backup.
• Pay invoices by processing daily/weekly check runs for approval/signature of CFO.
• Help accounting staff with annual 1099 administration.
• Contribute to team effort by supporting various tasks as needed.
• Manage AP inbox and maintain contact with vendors

Preferred Skills:

• Deltek Vision experience preferred.
• Proficient in PC; working knowledge of Excel and Word.
• Strong analytical and problem-solving skills.
• Ability to multitask, work independently with minimal direction, and be self-motivated, organized and detail oriented.
• Ability to prioritize and meet deadlines

The pay range for this position is $55,000 - $75,000.

Our Mission:

To apply an interdisciplinary, sustainable and environmentally responsive approach to design that fulfills the full potential of our client’s objectives while enriching the lives of our staff and stakeholders.

For consideration in the SF office, please submit your resume directly by email to Human Resources, Miranda Duggan at [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Architecture and Planning and Design Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Pension plan

Paid paternity leave

Disability insurance

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