Accounts Payable Specialist - Vendor Bills & Commission Payments

BossmakeHer Inc.; California (MO); Remote; USD 60,000 - 80,000; Part time

Job summary

A mission-driven career platform is seeking a detail-oriented Accounts Payable Specialist to manage vendor invoices and payments. This part-time, fully remote role requires strong communication skills and proficiency in QuickBooks and Excel. Ideal for candidates with 3+ years of experience in accounts payable or bookkeeping.

Qualifications

• 3+ years in accounts payable or bookkeeping.
• Proficient with QuickBooks Online and Gusto.
• Strong written and verbal communication skills.

Responsibilities

• Manage vendor invoices and payment processing.
• Reconcile affiliate commission statements.
• Assist with month-end account reconciliations.

Skills

Attention to Detail

Communication

Organization

Proactivity

Tools

QuickBooks Online

Gusto

Excel

Job description

About Us

BossmakeHer is a mission-driven career platform that empowers women leaders to make powerful, high-impact career transitions. As we scale our operations and expand partnerships, we're seeking a detail-oriented Accounts Payable Specialist to ensure our vendors and commission-based partners are paid accurately and on time.

What You'll Do

1. Invoice Management: Receive, review, code, and enter vendor invoices into our accounting system (QuickBooks Online).
2. Payment Processing: Schedule and execute bill and commission payments (ACH, check, credit card) via Stripe and Gusto, ensuring timely payment according to vendor terms.
3. Commission Calculations: Reconcile affiliate and partner commission statements, calculate payouts, and process commission disbursements.
4. Record Maintenance: Maintain accurate AP records, including vendor files, payment logs, and supporting documentation.
5. Vendor Relations: Act as primary point of contact for vendor inquiries, resolve discrepancies, and follow up on outstanding invoices.
6. Month-End Close Support: Assist with month-end account reconciliations, aged payables reporting, and audit preparation.
7. Process Improvement: Recommend and document AP process enhancements to streamline workflows and improve controls.

Requirements

Who You Are

• Experienced: 3+ years in accounts payable or bookkeeping, ideally supporting small- to mid-sized businesses.
• Tech-Savvy: Proficient with QuickBooks Online and Gusto; advanced proficiency in Excel financial spreadsheet management.
• Detail-Oriented: Unwavering accuracy in data entry, math, and record-keeping.
• Communicative: Strong written and verbal skills; able to liaise professionally with vendors and internal stakeholders.
• Organized: Able to manage competing deadlines and maintain clear, up-to-date documentation.
• Proactive: Identifies issues before they become problems and offers solutions.

Engagement Details

• Type: Part-time ongoing (5-10 hours/week to start), with potential to scale as we grow.
• Location: Fully remote; preference for U.S.-based candidates (to align with our vendor time zones).

Additional Information

• Seniority level: Associate
• Employment type: Part-time
• Job function: Accounting/Auditing and Finance
• Industries: IT Services and IT Consulting