Accounts Payable Coordinator

CPI Aerostructures, Inc.; New York (NY); On-site; USD 27,000 - 40,000; Full time

Job summary

CPI Aerostructures, Inc. is seeking an Accounts Payable Coordinator to process vendor invoices, expense reports, and vendor statements with accuracy and timeliness.

The role supports the Finance team in audits, SOX testing, and monthly reconciliations, requiring attention to detail, strong data entry, and solid MS Office/ERP skills. 3-5 years experience and an associate degree are preferred.

Qualifications

• Proven experience as an accounts payable coordinator or similar position.
• Understanding of relevant laws and best practices.
• Proficient in MS Office and data entry; working knowledge of ERP software is a plus.
• Comfortable with mathematics and financial data.
• Excellent communication and interpersonal skills.
• Great attention to detail.
• Confidentiality and trustworthiness.
• Excellent ability to organize and coordinate tasks.
• 3-5 years experience.

Responsibilities

• Audit incoming vendor invoices and match with appropriate purchase order and/or receiving documents (Three Way Match).
• Review employee expense reports for supporting documentation.
• Input invoices into the Accounts Payable system for processing.
• Forward completed invoices for approval and payment as needed.
• Review documentation and entries of other AP Coordinators and approve for payment then submit for check or payment runs.
• Reconcile vendor statements monthly and resolve discrepancies.
• Communicate AP questions with departments and vendors as needed.

Education

Associate Degree or equivalent education and work experience

Tools

MS Office

ERP software

Job description

Job Opening: Accounts Payable Coordinator

Reference Code: AP1026

Salary Range: $19.50-$29.22

Job Description

Responsible for timely processing of vendor invoices for payment, reviewing invoices processed by other Accounts Payable Coordinators, communicating with vendors and employees regarding invoices, processing of employee expense reports for reimbursement, reconciling of vendor statements, preparing and processing invoices for payment, maintaining accounts payable records and producing accounts payable reports. Also responsible for maintenance of various departmental projects, providing administrative support as needed. Other duties as assigned by Finance department management as needed, including support for external audits and Sarbanes-Oxley testing.

Essential Functions

Audit incoming vendor invoices and match with appropriate purchase order and/or receiving documents reconciling any missing data or forms (i.e. Three Way Match).

Review employee expense reports for appropriate documentation.

Input invoices into the Accounts Payable system for processing.

Forward completed invoice and any supporting documentation for approval as needed.

Review documentation and entries of other Accounts Payable Coordinators and approve for payment then submit for check or payment runs.

Reconcile vendor statements on a monthly basis with outstanding invoices and/or credits and obtain copies of any missing documents. Where necessary, request a check from vendors with credit balances.

Reconcile the A/P Balance per G/L to the A/P Subledger Balance on a monthly basis.

Communicate as needed with departments and/or vendors regarding any Accounts Payable questions or problems.

Qualifications

Proven experience as an accounts payable coordinator or similar position

Understanding of relevant laws and best practices

Proficient in MS office and data entry; working knowledge of ERP software is a plus

Comfortable with mathematics and financial data

Excellent communication and interpersonal skills

Great attention to detail

Confidentiality and trustworthiness

Excellent ability to organize and coordinate tasks

3-5 years experience

Associate Degree or equivalent education and work experience

The salary range for this position is: $19.50-$29.22 per hour. Actual compensation will be dependent upon the individual's skills, experience, qualifications and other factors allowed by law. Individuals are not typically hired at or near the top of the salary range.

CPI Aero considers all qualified applicants for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.