Accounts Payable Coordinator

Pasona N A, Inc.; Mission Viejo (CA); On-site; USD 34,000 - 43,000; Full time

Job summary

Pasona N A, Inc. is seeking an Accounts Payable Coordinator in Mission Viejo, CA for a temp-to-hire role. The position requires detail-oriented, organized, and efficient performance in a fast-paced office environment.

Responsibilities include processing invoices, handling payments via checks, ACH, and wires, communicating with vendors, maintaining vendor records, and assisting with reconciliations and 1099 processing. This role supports accurate financial records and timely reporting.

Qualifications

• 5+ years of Accounts Payable experience.
• Basic accounting knowledge.
• Experience in manufacturing or food production industry preferred.
• Familiarity with ERP systems and Microsoft Excel.
• Strong attention to detail and organizational skills.

Responsibilities

• Process and enter invoices, credit memos, debit memos, and returns into the ERP system.
• Handle invoice payments including checks, ACH, and wire transfers.
• Communicate with vendors and internal departments regarding payment and invoice inquiries.
• Set up and maintain vendor accounts, including ACH information and W-9 documentation.
• Perform AP reconciliations and maintain accurate accounting records.
• Support 1099 processing and filing.
• Organize accounting data and maintain filing systems.
• Assist with credit card payment entries, prepaid reconciliations, and advance payment tracking.
• Prepare reports and accounting-related data as needed.

Skills

Accounts Payable

Attention to detail

Organization

Communication

Tools

ERP systems

Microsoft Excel

Job description

Accounts Payable Coordinator (Temp-to-Hire)

This is a temp-to-hire opportunity for someone who is detail-oriented, organized, and comfortable working in a fast-paced office environment.

Location：Mission Viejo, CA

Work Hour; 8:00 AM – 4:30 PM

Pay Rate $25 – $31/hour (DOE)

Key Responsibilities

• Process and enter invoices, credit memos, debit memos, and returns into the ERP system
• Handle invoice payments including checks, ACH, and wire transfers
• Communicate with vendors and internal departments regarding payment and invoice inquiries
• Set up and maintain vendor accounts, including ACH information and W-9 documentation
• Perform AP reconciliations and maintain accurate accounting records
• Support 1099 processing and filing
• Organize accounting data and maintain filing systems
• Assist with credit card payment entries, prepaid reconciliations, and advance payment tracking
• Prepare reports and accounting-related data as needed

Qualifications

• 5+ years of Accounts Payable experience
• Basic accounting knowledge required
• Experience in manufacturing or food production industry is preferred
• Familiarity with ERP systems and Microsoft Excel
• Strong attention to detail and organizational skills
• Good communication and teamwork abilities
• Reliable attendance and professional work ethic

This position is ideal for someone looking for long-term career growth in a stable company environment.