Accounts Payable Specialist

24 Seven Talent; Irvine (CA); On-site; USD 41,000 - 48,000; Part time

Job summary

24 Seven Talent seeks an Accounts Payable Specialist in Irvine, California for a Freelance arrangement. The role focuses on processing vendor invoices, three-way matching, coding to GL accounts, and supporting month-end close.

The ideal candidate has 2–5 years of full-cycle AP experience, strong attention to detail, and proficiency with Excel and ERP systems. You will manage payments, vendor inquiries, and data accuracy in a fast-paced environment.

Qualifications

• 2–5 years of full-cycle accounts payable experience.
• Experience processing high volume invoices in a fast-paced environment.
• Proficiency with general ledger coding, invoice matching, vendor reconciliations, and payment processing.
• Strong analytical, problem-solving, and communication skills.

Responsibilities

• Review vendor invoices for documentation, approvals, accuracy, and coding.
• Perform three-way matching of PO, receipts, and invoices.
• Code invoices to GL accounts, departments, and cost centers.
• Research and resolve invoice discrepancies and vendor inquiries.
• Assist with payment runs (check, ACH, wire).
• Maintain vendor master data and AP records.
• Support month-end close and audit requests.

Skills

Accounts payable

Vendor management

Three-way matching

Month-end close

Attention to detail

Excel

Tools

Microsoft Excel

ERP systems

Job description

Accounts Payable Specialist

Contract type: Freelance

Location: Irvine, California

Specialty: Beauty

Salary: $30.00-$35.00/hour

Reference: 515729

Contact name: Michelle Choi

Job description

Accounts Payable Specialist

Employment Type: Freelance

Position Summary

The Accounts Payable Specialist is responsible for supporting daily accounts payable operations, ensuring invoices are processed accurately and on time, maintaining vendor records, and assisting with month-end close activities. This role partners closely with internal departments and external vendors to resolve discrepancies, support timely payments, and maintain strong financial controls.

Key Responsibilities

• Review vendor invoices for appropriate documentation, approvals, accuracy, and coding.


• Perform three-way matching of purchase orders, receipts, and invoices to confirm pricing and quantities.


• Code invoices to the appropriate general ledger accounts, departments, and cost centers.


• Research and resolve invoice discrepancies, vendor account issues, and payment inquiries.


• Reconcile vendor statements and follow up on outstanding items.


• Assist with payment runs, including check, ACH, wire, and other payment processing activities.


• Maintain the accounts payable inbox and respond promptly to vendor and internal stakeholder requests.


• Review employee expense reports and corporate card transactions for documentation, policy compliance, and proper coding.


• Assist with accounts payable journal entries, account reconciliations, and month-end close responsibilities.


• Support audit requests, banking-related documentation, and annual 1099 reporting.


• Maintain accurate vendor master data and supporting accounts payable records.


• Participate in process improvement efforts and complete other accounts payable projects as assigned.

Qualifications

• 2–5 years of full-cycle accounts payable experience.


• Experience processing a high volume of invoices in a fast-paced environment.


• Working knowledge of general ledger coding, invoice matching, vendor reconciliations, and payment processing.


• Proficiency with Microsoft Excel, Microsoft Office, and accounting or ERP systems.


• Strong attention to detail, accuracy, organization, and follow-through.


• Excellent verbal and written communication skills.


• Strong analytical, problem-solving, and decision-making abilities.


• Ability to manage multiple priorities, meet deadlines, and handle confidential information professionally.


• Collaborative approach with the ability to work effectively with internal teams and external vendors.