Payroll and Accounting Specialist

AppleOne Employment Services; Carlsbad (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

AppleOne Employment Services in Carlsbad, CA is seeking a detail-oriented Payroll and Accounting Specialist to support payroll processing and accounts payable/receivable functions. The role requires accuracy, confidentiality, and the ability to support multiple areas of the accounting department.

You will review hours, deductions, vendor invoices, prepare payments, generate invoices, reconcile accounts, and assist with month-end close.

Qualifications

• Experience with payroll processing and accounting functions.
• Strong multi-tasking and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Process payroll accurately and on schedule.
• Review hours, deductions, reimbursements, bonuses, and payroll adjustments.
• Maintain payroll records and respond to employee questions regarding pay, deductions, and timekeeping.
• Review, code, and process vendor invoices and employee expense reports.
• Prepare vendor payments and maintain accurate accounts payable records.
• Generate customer invoices, apply incoming payments, and monitor outstanding AR balances.
• Communicate with employees, customers, vendors, and internal departments to resolve payroll, billing, and payment discrepancies.
• Reconcile payroll reports, vendor statements, bank activity, and general ledger accounts.
• Assist with journal entries, month-end closing activities.

Skills

Payroll Processing

Accounts Payable

Accounts Receivable

Invoice Processing

Billing and Collections

Payment Application

Payroll Reconciliation

Bank and Account Reconciliation

Expense Coding

Vendor Management

Employee Record Maintenance

Timecard Review

General Ledger Support

Month-End Support

Financial Recordkeeping

Data Entry

Microsoft Excel

QuickBooks

Confidential Information Management

Discrepancy Resolution

Attention to Detail

Job description

A growing company in Carlsbad is seeking a detail-oriented Payroll and Accounting Specialist to support payroll processing and accounts payable/accounts receivable functions. This position is ideal for an organized accounting professional who works accurately, handles confidential information responsibly, and enjoys supporting multiple areas of the accounting department.

Key Responsibilities

• Process payroll accurately and on schedule.
• Review employee hours, deductions, reimbursements, bonuses, and payroll adjustments.
• Maintain payroll records and respond to employee questions regarding pay, deductions, and timekeeping.
• Review, code, and process vendor invoices and employee expense reports.
• Prepare vendor payments and maintain accurate accounts payable records.
• Generate customer invoices, apply incoming payments, and monitor outstanding accounts receivable balances.
• Communicate with employees, customers, vendors, and internal departments to resolve payroll, billing, and payment discrepancies.
• Reconcile payroll reports, vendor statements, bank activity, and general ledger accounts.
• Assist with journal entries, month-end closing activities

Key Skills

• Payroll Processing
• Accounts Payable
• Accounts Receivable
• Invoice Processing
• Billing and Collections
• Payment Application
• Payroll Reconciliation
• Bank and Account Reconciliation
• Expense Coding
• Vendor Management
• Employee Record Maintenance
• Timecard Review
• General Ledger Support
• Month-End Support
• Financial Recordkeeping
• Data Entry
• Microsoft Excel
• QuickBooks
• Confidential Information Management
• Discrepancy Resolution
• Attention to Detail

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.