Accounts Payable Coordinator

ADP, Inc.; Miami Beach (FL); Presencial; USD 42.000 - 54.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hilton Team Member Travel Program ( 할인

The opportunity to help build thisrole

Descripción de la vacante

Automatic Data Processing, Inc. seeks an Accounts Payable Coordinator to ensure timely processing of vendor invoices and payments across South Florida properties.

You will support day-to-day accounting operations, uphold strong controls, and maintain organized records while fostering solid vendor relationships. You will handle payment runs, reconcile statements, and assist with month-end close and 1099 reporting as part of a growing pre-opening property team.

Formación

• High school diploma required; Associate's or Bachelor's degree in Accounting or related field preferred.
• 1–2 years of accounts payable or accounting experience preferred.
• Strong attention to detail, organization, and accuracy.
• Proficiency in Microsoft Excel and general office software.

Responsabilidades

• Process vendor invoices for payment and match against PO and receiving docs.
• Verify invoice coding and approvals for accuracy and compliance.
• Prepare and process payment runs (checks, ACH, wires) per policy.
• Reconcile vendor statements and resolve payment issues promptly.
• Maintain organized AP records for audit purposes.
• Respond to vendor inquiries about payment status and balances.
• Support month-end close activities related to accounts payable.
• Assist with 1099 reporting and year-end AP tasks.
• Help establish AP procedures and vendor records for pre-opening property.

Conocimientos

Attention to detail

Organization

Accuracy

Educación

Accounting degree (associates or bachelor)

Herramientas

Microsoft Excel

Descripción del empleo

The Accounts Payable Coordinator is responsible for the timely and accurate processing of vendor invoices and payments across the company's South Florida properties. This role helps maintain strong financial controls, organized accounting records, and positive relationships with vendors while supporting the day-to-day accounting operations of the organization.

KEY RESPONSIBILITIES

• Process vendor invoices for payment, matching invoices against purchase orders and receiving documentation.
• Verify invoice coding, approvals, and supporting documentation to ensure accuracy and compliance with company procedures.
• Prepare and process payment runs, including checks, ACH, and wire transfers, in accordance with company policy.
• Reconcile vendor statements, investigate discrepancies, and resolve payment issues in a timely manner.
• Maintain organized accounts payable records and supporting documentation for audit purposes.
• Respond to vendor inquiries regarding payment status, account balances, and other account-related questions.
• Assist with month-end close activities related to accounts payable, including accruals.
• Support 1099 reporting and other year-end accounts payable requirements.
• Assist with establishing accounts payable procedures, vendor records, and payment workflows ahead of the property's opening.

QUALIFICATIONS

• High school diploma required; Associate's or Bachelor's degree in Accounting or a related field preferred.
• 1–2 years of accounts payable or accounting experience preferred.
• Strong attention to detail, organization, and accuracy.
• Proficiency in Microsoft Excel and general office software.

WHAT WE OFFER

• Hilton Team Member Travel Program (discounted stays worldwide)
• The opportunity to help build this role from the ground up for a flagship pre-opening property