Accounting Generalist/Accounts Payable

The Colony Hotel; Florida; Presencial; USD 42.000 - 66.000; Jornada completa

Descripción de la vacante

The Colony Palm Beach is seeking an Accounting Generalist to manage accounts payable across its properties, ensuring invoices are processed accurately and timely while upholding internal controls. You will coordinate with vendors and property teams to maintain organized records and support month-end close.

Ideal candidates have 1–2 years in AP, hospitality experience, and proficiency with Excel and AP automation tools; you will thrive in a fast-paced environment and contribute to continuous

Formación

• Minimum 1–2 years of Accounts Payable experience preferred.
• Hospitality experience is highly desirable.
• Experience working with Accounts Payable automation systems preferred.

Responsabilidades

• Process vendor invoices accurately and timely.
• Match invoices to POs, receiving docs and approvals.
• Prepare and process electronic payments (ACH, wires, checks).
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records (W-9s, banking details).
• Assist with month-end close activities related to AP.

Conocimientos

Accounts Payable

Excel

Internal controls

Educación

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Herramientas

AP automation software

Descripción del empleo

Job Description

Since 1947, The Colony Palm Beach has been the center of Palm Beach social life hosting-- U.S. Presidents, European Royalty and welcoming travelers from around the world. Be part of a historic, luxury boutique hotel exhibiting polished charm and ambiance only steps away from world-famous shopping and dining on Worth Avenue and the crystal blue waters of the Atlantic Ocean.

For more information visit http://thecolonypalmbeach.com

The Colony Palm Beach is an Equal Opportunity Employer and a Drug Free Work Place.

JOB OVERVIEW:

The Accounting Generalist / Accounts Payable is responsible for the accurate, timely, and efficient processing of accounts payable transactions for multiple properties within the organization. This position ensures vendor payments are processed in accordance with company policies, maintains strong internal controls, and supports the Finance Department through exceptional organization, attention to detail, and a commitment to continuous improvement.

This role requires an individual who thrives in a fast-paced environment, embraces technology, maintains strict confidentiality, and consistently demonstrates professionalism while supporting operational excellence across the organization.

ESSENTIALS JOB FUNCTIONS:

Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders, receiving documentation, and approvals.
• Prepare and process electronic payments, ACH, wire transfers, and checks.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records, including W-9s, banking information, and required documentation.
• Respond promptly to vendor inquiries while maintaining positive vendor relationships.
• Assist with month-end closing activities, including accruals and account reconciliations related to Accounts Payable.
• Ensure compliance with company purchasing and payment policies.

Multi-Property Accounting Support

• Process invoices and payments for multiple operating entities and locations.
• Maintain consistency of procedures across all assigned properties.
• Assist property management teams with Accounts Payable questions and support.
• Coordinate with accounting personnel at each property to ensure timely processing.

Contract Administration

• Maintain organized records of all service agreements and vendor contracts.
• Monitor agreement expiration dates and communicate renewal requirements.
• Ensure contracts are properly documented and accessible for management review.

Permits and Licenses

• Maintain a comprehensive schedule of all operational permits and licenses.
• Monitor renewal deadlines and coordinate timely renewals.
• Maintain organized records of all regulatory documentation.

Systems & Process Expertise

• Become the department expert on all Accounts Payable software and related financial systems.
• Assist with troubleshooting system issues and provide guidance to coworkers.
• Participate in system upgrades, implementations, and testing.
• Recommend improvements that enhance efficiency, internal controls, and automation.

Process Improvement

• Continuously evaluate existing procedures and identify opportunities for improvement.
• Recommend solutions that improve efficiency across the department and company.
• Support implementation of new technologies and best practices.

Team Support

• Provide assistance to coworkers during high-volume periods or departmental needs.
• Cross-train within the Accounting Department to provide operational flexibility.
• Support special projects and other accounting functions as assigned.

QUALIFICATIONS:

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• Minimum 1–2 years of Accounts Payable experience preferred.
• Hospitality experience is highly desirable.
• Experience working with Accounts Payable automation systems preferred.

Knowledge, Skills & Abilities

The successful candidate will demonstrate:

Technical Skills

• Strong understanding of Accounts Payable principles and internal controls.
• Working knowledge in Microsoft Excel and Microsoft Office.
• Ability to quickly learn and master new accoun