Accounts Payable Coordinator

Cambridge Healthcare Services; Madera (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Cambridge Healthcare Services is seeking an Accounts Payable Coordinator in California to support facility AP personnel and process invoices and checks promptly and accurately.

Responsibilities include processing invoices in DocStar and Great Plains, preparing checks, and assisting with month-end close. A high school diploma or GED is required, with accounting coursework or degree a plus.

Qualifications

• 3+ years in accounts payable or AP support.
• Experience in high-volume AP environments preferred.
• Proficient in Excel and spreadsheet functions.
• Strong verbal and written communication skills; confidentiality.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Process invoices in DocStar and Great Plains.
• Prepare checks and match invoices to payments.
• Support facilities AP personnel with policy and procedures.
• Educate facilities AP personnel on processes.
• Assist with vendor inquiries.
• Month-end closing of accounts payable.

Skills

Accounts Payable

Excel

Great Plains

English Proficiency

Education

High school diploma or GED

Accounting/Finance degree preferred

Tools

DocStar

Great Plains

Job description

POSITION SUMMARY

The purpose of your job position is to support the facilities AP personnel and process invoices and checks in a timely and accurate fashion in accordance with the policies and procedures of the organization and as directed by management.

The Accounts Payable Coordinator will work collaboratively with all departments, demonstrate a high level of organizational and timekeeping skills, be dependable, and have an in-depth knowledge of accounts payable processes. This individual will be committed to always doing the right thing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Processing invoices in DocStar and Great Plains
• Preparing checks and matching invoices with the checks
• Supporting facilities AP personnel with Policy and Procedure
• Educating facilities AP personnel
• Assisting with vendor inquiries
• Month end closing of accounts payable
• Ensuring timely and accurate completion of tasks
• Supporting the continued growth of the company

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies these are the only duties you will be required to perform as directed by management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

REQUIREMENTS

Education / Licensure

• High school diploma or GED required
• College courses or a degree in Accounting and Finance are a plus

Qualifications / Experience

• Minimum of 3 years in accounts payable, preferably in the long-term healthcare setting
• Knowledge of Debit and Credit transactions High Volume of invoices processed weekly Ability to meet deadlines in fast paced environment Ability to speak, read and write English language
• Proficient use of Excel and spreadsheet functions
• Strong verbal and written communication skills Strong organizational skills Ability to work under pressure Ability to maintain confidentiality Experience working with Great Plains and DocStar preferred

Physical Requirements

• Must be able to sit for prolonged periods of time in front of a computer
• Must be able to stand, bend and reach throughout the day
• Repetitive hand motion
• Ability to read fine print on computer, ledgers and invoices
• *Per California state mandate, the COVID 19 vaccine is required for this position.