Accounts Payable Coordinator

The KPC Group of Companies; Santa Ana (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Talentify in Santa Ana, CA is seeking an Accounts Payable Clerk under direct supervision to prepare and process invoices for payment. The role emphasizes accuracy, timely processing, and compliance with internal controls.

You will review supplier invoices against purchase orders, manage reimbursements, code invoices, and ensure proper tax handling. Strong communication and proficiency with Microsoft Office are required, with at least one year of related healthcare experience preferred.

Qualifications

• Minimum 1 year of related experience.
• Minimum 1 year of hospital / healthcare experience.
• Highly detail oriented and organized in work.
• Ability to meet assigned deadlines.
• Good communication and interpersonal skills.
• Proficiency with email and Microsoft Office applications.

Responsibilities

• Maintains established departmental policies and procedures, objectives, quality improvement program and safety standards.
• Reviews invoices from suppliers conforming to purchase order price, quantity and discounts.
• Reviews check requests and employee reimbursements, verifying accuracy and approvals in accordance with company policies.
• Ensures invoices are properly coded.
• Ensures all state sales tax is accurately paid or accrued.
• Prepares accounts payable invoices for data entry and enters into the computer. Verifies accuracy from the computerized edits.
• Process invoices in accordance with the payment terms and takes discounts when appropriate.
• Follows up on vendor accounts from monthly statements to resolve balances beyond 90 days by the invoice date.
• Matches completed support document to check audits.
• Prepares, maintains and reviews capital expenditure/construction documentation for the fixed asset file.
• Performs other related duties as assigned or requested.

Skills

Attention to detail

Organized

Communication skills

Time management

Tools

Microsoft Office

Email

Job description

SUMMARY

Under direct supervision, prepares and processes invoices for payment.

REQUIREMENTS

• Minimum 1 year of related experience
• Minimum 1 year of hospital / healthcare experience
• Highly detail oriented and organized in work
• Ability to meet assigned deadlines
• Good communication and interpersonal skills
• Proficiency with email and Microsoft Office applications

DUTIES AND RESPONSIBILITIES

• Maintains established departmental policies and procedures, objectives, quality improvement program and safety standards.
• Reviews invoices from suppliers conforming to purchase order price, quantity and discounts.
• Reviews check requests and employee reimbursements, verifying accuracy and approvals in accordance with company policies.
• Ensures invoices are properly coded.
• Ensures all state sales tax is accurately paid or accrued.
• Prepares accounts payable invoices for data entry and enters into the computer. Verifies accuracy from the computerized edits.
• Process invoices in accordance with the payment terms and takes discounts when appropriate.
• Follows up on vendor accounts from monthly statements to resolve balances beyond 90 days by the invoice date.
• Matches completed support document to check audits.
• Prepares, maintains and reviews capital expenditure/construction documentation for the fixed asset file.
• Performs other related duties as assigned or requested.