Accounts Payable Coordinator

River City Equipment Rental & Sales Inc; Franklin (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Weekly Pay

401(k) matching

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account (HSA)

Life Insurance (basic)

Paid Parental Leave

Paid time off and holidays

Employee Referral program

Employee Sharing Program

Job summary

Empower Rental Group is seeking an Accounts Payable Coordinator for a hybrid role in Franklin, TN. The position supports the AP department, ensuring timely invoicing, vendor payment processing, and statement reconciliation across the organization.

The role requires strong attention to detail, excel proficiency, and professional communication. Initial on-site work with gradual transition to remote work, reporting to the AP Manager and coordinating with vendors.

Qualifications

• Requires working knowledge of accounts payable processing.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Excel and general Office tools.

Responsibilities

• Audit and enter vendor invoices and match with PO/receiving documents.
• Reconcile vendor statements and aging reports.
• Maintain AP email box and respond to vendor inquiries in a timely manner.
• Assist with month-end close activities for accounts payable.

Skills

Accounts Payable processing

Excel

Professional communication

Attention to detail

Problem solving

Education

BS in Accounting

Tools

Microsoft Office

Job description

Empower Rental Group is hiring an Accounts Payable Coordinator (Hybrid Role) in Franklin, TN!Empower Rental Group is a family of local equipment rental providers across the Southeastern US. We began with 3 locations in 2021 with the goal of making a difference in the equipment rental industry by doing everything differently. We now have over 36 locations, and we are adding an Accounts Payable Coordinator to our team at the Support Center in Franklin, TN!Benefits of joining the ERG Team:Weekly Pay401(k) matchingMedical InsuranceDental InsuranceVision InsuranceHealth Savings Account (HSA)Employer-paid basic life insurance with a \"buy-up\" optionVoluntary life, Accident, and LTD Disability benefit optionsEmployee Assistance Program (EAP)Employer-paid STD Disability benefitsPaid Parental leavePaid time off and Paid holidaysEmployee Referral programEmployee Sharing Program**This role will be on-site initially, then mostly remote with the expectation of reporting to the office once per week. Candidates must be local to Nashville or within a reasonable commute radius. **SummaryThe Accounts Payable Coordinator is responsible for overseeing the accounts payable department processes to ensure that monthly invoicing, preparation of vendor invoices for payment, communication with vendors regarding invoices and reconciliation of statements are completed in a timely manner for all Empower Rental Group operations. Duties include keeping track of sales tax owed to the states, ensuring W-9’s are obtained for all vendors, and managing the year-end 1099 process. Uses an electronic invoice system for invoice capture, approval, and electronic storage. This position requires a large degree of attention to detail, sales and used tax knowledge, problem resolution, and proficiency in Microsoft Office Excel skills.Responsibilities include, but are not limited to:Audit Incoming vendor invoices and match with the appropriate purchase order and/or receiving documents, reconciling any missing data or forms.Input invoices into the Accounts Payable module for processing.Reconcile vendor statements as needed and outstanding invoices/credits and request missing documents from vendors, when necessary, request a check from vendors for credits on the vendors’ account.Communicate with the Accounts Payable Manager on questions or problems.Assist Accounts Payable Manager with preparing the weekly Rentalman check runs as needed.Assist with reconciling the monthly aging reportsReconcile outstanding purchase orders.Responsible for managing the AP email box daily.Correspond with vendors' inquiries to prevent escalations in a timely manner.Research and resolve discrepancies in payments and vendor billings.Assist with training team members as needed.Follow and apply Accounts Payable Policy and procedures.Assist with AP monthly close activities as required.Provide Customer Service phones/emailPerforms administrative duties as needed, including filing of paid invoices.Other Duties as assigned by the Accounts Payable Manager.Maintain a safe work environment.Demonstrates behaviors aligned with Company’s Core Values at all times.Continuous ImprovementAssists in driving a continuous improvement strategy within the business to result in ongoing incremental gains in quality and efficiency.Performs other related duties as assigned.Job Requirements:Working Knowledge of Accounts Payable processing.Professional communication skills.Problem resolution and prioritization skills.Must be proficient in Microsoft Office applications and have strong computer knowledge in a Windows environment including Excel, Word, and Outlook.Excellent interpersonal and organizational skills.Education and Experience:BS in Accounting or equivalent preferred, but not requiredMust have at least 2 years of accounts payable experienceEmpower Rental Group is an Equal Opportunity Employer