Accounts Payable Supervisor

Talentify; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Talentify in Franklin, TN seeks an experienced Accounts Payable Manager to oversee the AP team, maintain vendor records, and ensure accurate invoice verification and payment processing.

You will lead month-end close for AP, document processes, train new staff, and protect confidential information while coordinating with controllers and vendors to resolve discrepancies.

Qualifications

• Associates degree in Accounting or equivalent work experience.
• 5+ years of Accounts Payable experience.
• Leadership experience including leading an AP team.
• PC proficiency including AP software, Excel and Outlook.
• Above average skills in 10-key and data entry.
• Pleasant demeanor and customer service focus.
• Verbal and written communication skills.
• Organizational and planning skills.
• Problem analysis and problem-solving skills.

Responsibilities

• Oversees Accounts Payable team, supervising daily activities and monthly close for AP.
• Creates and documents AP processes and trains new AP staff.
• Pays vendors, verifies IDs, schedules checks, resolves discrepancies.
• Processes monthly rent and real estate/personal property bills.
• Maintains vendor relations and AP data in the ERP system.
• Reconciles AP balances and notifies Controller of issues.
• Reviews vendor statements and ensures proper approval routing.
• Uploads invoices and maintains ledgers; keeps confidential information secure.
• Prepares journal entries and reconciles related balance sheet accounts.

Skills

Accounts Payable

Leadership

Excel

Outlook

Data entry

10-key

Education

Associates degree in Accounting

Tools

AP software

Excel

Outlook

Job description

About this job

NOTE: This is a full-time position and will be on-site at our corporate headquarters in Franklin, TN.

Summary: Responsible for overseeing Accounts Payable team and processes, vendor maintenance, invoice verification and reconciliation, invoice entry and payment processing.

Essential Functions:

• Oversees Accounts Payable team, supervising their daily activities and questions and monthly close process for Accounts Payable.
• Creates and documents Accounts Payable processes.
• Training new accounts payable employees.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issues voids or stop-payments when necessary.
• Process monthly rent payments; process and pay real estate/personal property bills
• Main contact for vendor questions and resolution of issues.
• Maintenance of AP automation software to include workflow updates, user updates, vendor card updates
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Notifies Controller about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect.
• Review vendor statements and contacts vendors to resolve unpaid invoices.
• Route and verify invoices are properly approved.
• Organize and upload all vendor invoices into AP software.
• Maintains accounting ledgers by verifying and posting account transactions.
• Sets up new vendors and maintains vendors and other AP data fields in the ERP system.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records and filing documents.
• Reviews vendor invoices to determine if use tax needs to be accrued.
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.
• Compile list of invoices to be accrued at period end and create journal entry
• Reconcile AP related balance sheet accounts

Qualifications & Requirements:

• Associates degree in Accounting or equivalent work experience.
• 5+ years of Accounts Payable experience.
• Leadership experience including leading an AP team.
• PC proficiency including AP software, Excel and Outlook.
• Above average skills in 10-key and data entry.
• Pleasant demeanor and customer service focus.
• Verbal and written communication skills.
• Organizational and planning skills.
• Problem analysis and problem-solving skills.