Accounts Payable Coordinator

Trividia Health, Inc.; Fort Lauderdale (FL); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player in medical equipment manufacturing is seeking an Accounts Payable Coordinator to join their dynamic team. This entry-level position offers the opportunity to manage supplier invoices, wire transfers, and travel expense reports while ensuring compliance with company policies. You will play a key role in maintaining A/P files and collaborating with various departments to resolve discrepancies. If you are detail-oriented and eager to grow in the accounting field, this role is perfect for you. Join a company that values diversity and inclusion while providing a supportive work environment.

Qualifications

• Associate's degree or equivalent; or 6 months to 1 year related experience.
• Ability to interpret business documents and write reports effectively.

Responsibilities

• Process supplier invoices and wire transfers, ensuring compliance with company policies.
• Review A/P aging and select invoices for payment before due date.
• Communicate with Department Heads to resolve invoice discrepancies.

Skills

Ability to interpret business documents

Basic math skills

Ability to follow detailed instructions

Education

Associate's degree or equivalent

6 months to 1 year related experience

Tools

Concur

Excel

Job description

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Summary

Process supplier invoices (PO and non-PO related), wire transfers, and travel and entertainment (“T&E”) expense reports, ensuring reimbursed expenses are paid according to the Company’s T&E policy. Responsible for weekly check runs, departmental mail, maintenance of A/P files, and Excel schedules. Serve as an A/P department liaison with Department Heads to resolve invoice discrepancies promptly.

Essential Duties and Responsibilities

1. Review invoices for proper G/L coding, approval, and sales tax applicability.
2. Vouch and process invoices, assemble weekly supplier check runs.
3. Review A/P aging, select invoices for payment before due date, and ensure cash discounts are taken when available.
4. Process travel and T&E expense reports in Concur.
5. Process wires and ACH transfers regularly.
6. Maintain A/P files, supporting documentation, and work papers.
7. Sort and distribute mail.
8. Prepare and enter month-end journal entries and assist with closing procedures.
9. Communicate effectively with Department Heads to resolve invoice discrepancies.
10. Stay updated on A/P process changes and ensure compliance.
11. Identify process weaknesses and suggest improvements.
12. Assist with Excel schedule maintenance.
13. Perform other A/P duties as assigned.

Qualifications

Education and Experience: Associate's degree or equivalent; or 6 months to 1 year related experience.

Skills: Ability to interpret business documents, write reports, and present information effectively. Basic math skills, including calculations and graph interpretation. Ability to follow detailed instructions and handle standard problems.

Physical Demands: Regular talking and hearing, sitting, using hands, occasional standing, walking, and lifting up to 10 pounds.

Work Environment: Moderate noise level, accommodations available for disabilities.

Additional Information

Seniority level: Entry level

Employment type: Full-time

Job function: Accounting/Auditing and Finance

Industry: Medical Equipment Manufacturing

Equal Opportunity Employer: Trividia Health, Inc. is committed to diversity and inclusion.