Accounts Payable Coordinator

Express Employment Professionals - Cincinnati East; Edmonds (WA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Holiday Pay

401(k) Retirement Savings Plan

Vision/Eyewear Plan

Life Insurance

Prescription Drug Reimbursement

Short-Term Disability

Referral Bonuses

Job summary

Express Employment Professionals is seeking an Accounts Payable Coordinator in Edmonds to manage invoices, payments, and vendor records for a construction-focused team. The role supports month-end closing and various admin tasks with a strong emphasis on accuracy and timely processing.

You will handle invoice routing, PO entries, and subcontractor data while maintaining excellent communication with vendors and internal staff. Prior construction AP experience and Sage 300 are required.

Qualifications

• 3-5+ years of Accounts Payable experience required.
• Construction industry experience required.
• Sage 300 (Timberline Construction Software) REQUIRED.
• Bookkeeping and accounting experience required.
• Accounting software experience required.
• Proficiency with Microsoft Office, including Word and Excel.
• Strong written and verbal communication skills.
• Excellent telephone and customer service skills.
• Strong organizational and time-management skills.
• Detail-oriented with excellent follow-through.
• Strong problem-solving, research, and resolution skills.
• Basic accounting knowledge and strong documentation skills.
• Ability to analyze data and identify discrepancies.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional, reliable, proactive, and team-oriented.
• Ability to multitask while maintaining composure and accuracy.
• Must communicate with customers, subcontractors, vendors, and carpenters.

Responsibilities

• Process vendor and subcontractor invoices and route them for approval and payment.
• Identify invoices to be paid and prepare, mail, and file payment paperwork.
• Receive calls regarding Purchase Orders and enter POs into Timberline.
• Prioritize invoices based on cash discount opportunities and terms.
• Enter and maintain subcontractor information.
• Distribute and collect subcontractor packets and certificates of insurance.
• Match invoices to subcontractors, POs, and other docs.
• Research and resolve vendor and invoice discrepancies.
• Reconcile vendor and credit card statements.
• Assist with month-end closing.
• Cross-train and provide backup support for payroll and 1099 maintenance.
• Sort and distribute incoming mail.
• Provide phone backup support as needed.
• Handle end-of-day errands, bank deposits, and post office runs.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Strong written and verbal comms

Phone and customer service skills

Organizational skills

Time-management

Multitasking

Problem-solving

Data analysis

Tools

Timberline (Sage 300)

Microsoft Office (Word/Excel)

Job description

Position: Accounts Payable Coordinator
Type: Full-Time or Part-Time, Temporary (3-4 months)
Location: Edmonds
Pay: $25-$28 per hour, DOE
Schedule: Monday-Friday, 7:30AM-4PM or 8AM-4:30PM, hours may be flexible.

Job Details

We are seeking an experienced and detail-oriented Accounts Payable Coordinator to join a construction company. This position will be responsible for processing invoices, coordinating payments, maintaining vendor and subcontractor records, and supporting the accounting team with month-end closing and other administrative duties.

The ideal candidate will have strong organizational and time-management skills, excellent communication abilities, and the ability to prioritize multiple tasks while meeting deadlines. Construction industry and Accounts Payable experience are required.

Responsibilities

• Process vendor and subcontractor invoices and route them for approval and payment
• Identify invoices that need to be paid and prepare, mail, and file payment paperwork
• Receive calls regarding Purchase Orders and enter Purchase Orders into Timberline
• Prioritize invoices based on cash discount opportunities and payment terms
• Enter and maintain subcontractor information
• Distribute and collect subcontractor packets and certificates of insurance
• Match invoices to subcontractors, purchase orders, and other documentation
• Research and resolve vendor and invoice discrepancies
• Reconcile vendor and credit card statements
• Assist with month-end closing
• Cross-train and provide backup support for payroll and 1099 maintenance
• Sort and distribute incoming mail
• Provide phone backup support as needed
• Handle end-of-day errands, bank deposits, and post office runs
• Perform other accounting and administrative duties as assigned

Qualifications / Requirements

• 3-5+ years of Accounts Payable experience required
• Construction industry experience required
• Experience with Sage 300 (Timberline Construction Software) REQUIRED
• Bookkeeping and accounting experience required
• Accounting software experience required
• Proficiency with Microsoft Office, including Word and Excel
• Strong written and verbal communication skills
• Excellent telephone and customer service skills
• Strong organizational and time-management skills
• Detail-oriented with excellent follow-through
• Strong problem-solving, research, and resolution skills
• Basic accounting knowledge and strong documentation skills
• Ability to analyze data and identify discrepancies
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Professional, reliable, proactive, and team-oriented
• Ability to multitask while maintaining composure and accuracy
• Must be comfortable communicating with customers, subcontractors, vendors, office personnel, and carpenters
• Requires successful completion of a background screening after a conditional offer of employment, in accordance with Washington State law.

Benefits Available to Eligible Express Associates:

• Medical Plan
• Dental Plan
• Holiday Pay (6 Days Observed)
• 401 (k) Retirement Savings Plan
• Vision/Eyewear Plan
• Life Insurance
• Prescription Drug Reimbursement
• Short-Term Disability
• Referral Bonuses

Express Office: Lynnwood
19009 33rd Ave W Ste 204
Lynnwood, WA 98036
425-775-4903
#ExpressProsLynnwoodWA